Posted Nov 18, 2014 1 views
Objective 1
Update and organise all HR documents for ACF Pakistan
Tasks & responsibilities
- Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, etc.
- Collect expatriates documents accordantly with HR Officer orientation
- File originals of all documents listed above and ensure all files are constantly updated
- To ensure that all bases send original’s of staff personnel files to Capital Office & are followed on regular bases to update the missing documents
- Prepare job contracts under supervision of HR Coordinator
- To liaise with Capital Logistic Assistant in ensuring that all ACF staff have the Identity Cards
- To follow the "Leave" file for the staff and keep the supervisors informed
- Update all information including leaves, seniority, and advances in order to assure accrued payroll information monthly
- To follow up ACF projects timeline and staff contracts expired date
- Translation of all documents related to human resources
Objective 2
Support Expatriate administration
Tasks & responsibilities
- Contracts / Documents Tracking, R&R, leaves etc
- To liaise with Logistic Assistant in ensuring expat flights , both for end of mission and breaks are booked on time attending ACF defined procedures
- To collect all expat documents upon arrival on the mission (passport, mission order, contract, immunization book, visa extension form, photos, etc.) supporting HR Officer in the visa process and ensure they are properly filed
- To make sure all expats time sheets are prepared and send on time to immediate supervisor
- To ensure that HR package is updated on regular basis and the deadlines are met accordingly
Objective 3
HR Database maintenance
Tasks & responsibilities
- To ensure that all the data is entered into the HR Database of all the bases on a monthly basis
- To control the HR Databases for each month, and ensure the updated database is collected from each base at the end of every month to be filed in Islamabad
- To work under supervision of HR Officer to update taxes and EOBI on HR Database when it's requested.
- To inform the HR Coordinator of any changes that need to be made to the Database
- To ensure the salaries are paid correctly
Objective 4
Benefits
Tasks & responsibilities
- Keeping track of all benefits to ensure the systems and providers are working accordantly with HR procedures/contracts.
Objective 5
To Assist HR Co/HRM/HR Officer in Drafting Legal Documents and attending employee's requests/needs
Tasks & responsibilities
- Updating of HR Manual on need basis
- Prepare disciplinary letters, memorandums, etc
- Assisting with employee relations matters as needed
- Consult ACF Attorney following HR Co orientation
Objective 6
HR Department Administration
- Assisting with the day to day efficient operation of the HR Office (to include ordering supplies, organizing office, etc.)
- Making phone calls and schedule interviews when requested
Objective 7
Follow-up cook and cleaners work schedule in Islamabad
- To ensure all individuals (Cook & Cleaner) perform their jobs as necessary
- To act as liaison between the expat staff and cleaners (translating when necessary)
Skills
ESSENTIAL
• Strong verbal, written and communication skills
• Good knowledge of English and using computer especially Excel software
• Excellent attention to details
• Previous experience working for NGOs an asset
• Maintaining confidentially
• Honesty, reliability, punctuality
PREFERRED
• Capacity of analysis, synthesis and reporting
• Establishing and maintaining effective working relationships with ACF staff and organization stakeholders
• Flexible and adaptable with regards to the implementation of the daily work and effectively managing multiple assignments
Job Details
ACF International | Action Against Hunger
FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.
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