Posted Oct 28, 2014
Objective 1
To be in charge of the book keeping of the Badin Base Accounts
1. Responsible of the bookkeeping of Badin Base (Cash Book)
To check and ensure the quality of invoices, and to report any missing invoices to the Administrator Base in his accountancy.
Record all advances through the advance sheet and ensure that amount spent are justified by proper receipt and remaining amount is returned in a timely manner and justified before the final monthly cash count
On a daily basis, keep the books: to register all the invoices received in the Excel book and to fulfil the accounting code, the contract code, the project code, the financial line and the third party cells.
To code the invoices according to Excel files/Saga (date, number of “piece”, contract code, budget line, etc…)
To ensure that base books soft copy are ready (with cash counts and bank reconciliation) for closing on the last working day of the month.
Ensure correspondence between the physical cash box and the Excel/Saga cash book on a daily basis.
2. Classification and filling of the accounting documents
To ensure that all the original finance files are ready to be sent to country office on 4th of every month.
To maintain all accounting documents and copies of Rental contracts: cars, truck, warehouse, guesthouse, office.
3. Responsible of the respect of the supply chain guideline
To respect ACF purchasing procedures when giving an advance and to report to Badin Logistics and Administration if these procedures are not respected.
To check and ensure that finance received all the required documents (e.g. Quotations, Goods received note, contract etc as per requirement) before preparing any payment.
To check and ensure before making any payments that payments are properly approved from approving authority.
After preparing any payment consult with base administrator so he/she can check that all the requirements are done for the payment.
Objective 2
Give assistance in cash base interventions in field
- Assist program in the cash base intervention
- Take active participation in disbursement of Cash in the field.
- To get feedback from field about the cash base interventions.
- Ensure that the correct documentation is collected from the field.
Objective 3
HR Support
- Support Base HR in Recruitment and Filling e.g. supporting in all or any of the following tasks related to HR:
° To ensure that every contracted staff working for ACF has provided the appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) and to make copies (Scan) of original documents for Badin Base and send original documents to Capital.
° To ensure all files are constantly updated. And sent to Capital
° Translation of all documents related to human resources.
° To pay daily workers and ensure the proper documents are signed and CNIC copy is received from each daily worker.
° Contribute to selection process: advertise position locally, collect and review application.
° Assist in the correct organization of the recruitment (appointment, contact, welcome, test, interview if needed, contact after recruitment process)
° Assist in the welcome/brief the new employee (ACF Charter, Staff regulation, salary…) is done
° Participate in interviews when necessary
° Supervise the Officer Cleaner & Cook for their Routine activities.
Skills
ESSENTIAL
- At least two years of practical experience in Account/Finance preferably in INGO.
- Good knowledge and experience in handling accounts.
- Good understating of Handling Hard finance vouchers and preparing Hard files Finance and HR.
- Good knowledge of English and using computer, especially Excel software
PREFERRED
- Personnel management skills.
- Good communication skills and ability to work well in a team.
- Ability to work well under pressure and in response to changing needs.
- Ability to work in difficult circumstances.
- Good written and spoken skills in the language of the humanitarian operation.
Job Details
ACF International | Action Against Hunger
FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.
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