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Base HR Assistant - Sourcing & Employee Relations

ACF International | Action Against Hunger Verified

Dadu , Pakistan

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Posted Sep 29, 2016

Objective 1

Recruitment & Selection

Tasks & responsibilities

  • Support HR Manager in Recruitment & Selection of Staff.
  • Collection of Recruitment Request Form, proper approvals and forwarding to capital for processing
  • Assisting HR Manager in operational activities like short-listing, making arrangements for test/interview recruitment exercise
  • Prepare job advertisements as per guidelines
  • Conduct test and make calls for interviews
  • Informing Candidates about the selection or rejection of their candidacy
  • Conducting reference checks of the selected candidates
  • To assist in the preparation of the offer letter, job contracts and any other document in regards to recruitment.
  • Support HR Manager in staff Orientation and ensure new employees are properly oriented.

Objective 2

HR Data Management & Record Keeping

Tasks & responsibilities

  • Ensure that all the data is entered into the HR Database on a regular bases
  • Ensure control the HR Databases for each month, and ensure the updated database is sent to Capital for salary
  • Support HR Manager to ensure that every contracted staff working for ACF has appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) & are followed on regular bases to update the missing documents.
  • Maintain shadow files of all staff at field level and ensure that all original documents (As per Checklist) of staff personnel files sent to Capital Office.
  • To  ensure all files are constantly updated
  • Check the attendance sheet daily and mark the absent staff. 
  • Report chronic lateness of any staff to HR Manager.
  • Report Missing document from New Joiners to HR Manager.
  • Prepare the list of all ACF staff ID cards and make ensure to having them all.
  • To print out information from the database as needed (salary sheets, advance sheets, etc.)
  • Ensure all leave forms are maintained in staff personal files and leave tracker is updated on regular bases.
  • Ensure all casual labor record is maintained properly.
  • Share updated employee data with HR Assistant Payroll & Benefits for accurate administration of payroll.
  • Ensure timely submission of annual appraisals, individual operating plans and mid-year reviews of staff and shared with capital HR in timely manner.
  • Maintain copy of staff performance appraisal in shadow file at field level.
  • Ensure Updated Organogram is maintained for the Field
  • Support HR manager in preparation of HR Report on monthly bases.

Objective 3

Employee Relations

Tasks & responsibilities

  • Support HR manager in providing advice and counsel to field staff regarding personnel practices, policy and employment laws.
  • Support HR Manager in conducting investigations of employees for disciplinary matters.
  • Ensure record or each disciplinary hearing/investigation is properly maintained, ensure transparency and confidentiality of information/data.
  • Take meeting minutes during disciplinary/investigation if asked by HR Manager.
  • Maintain close working relationships with all staff at field level.
  • Support HR manager on developing Employees wellness program.

Objective 4

Assist Base HR to administration matters of office.

Tasks & responsibilities

  • Follow up on the required items at office.
  • Prepare schedule to cleaning of the office.
  • Ensure office is clean as per schedule
  • Prepare request for hygiene and food items for office and update stock to follow up.
  • To ensure Cleaner/Helper perform their job as necessary
  • Any other task assigned by HR Manager

SKILLS & EXPERIENCE:

  • Overall 3 years’ experience
  • At least 2 years’ Experience with INGO / NGO in related position
  • Maintaining confidentially, Honesty, reliability, punctuality
  • Strong verbal, written and communication skills
  • Good knowledge of English and using computer (MS office)
  • Conduct all duties in a professional manner following the Pakistan Mission HR Manual and ACF Charter
  • Flexible and adaptable with regards to the implementation of the daily work and effectively managing multiple assignments.
  • Good présentation skills.

Note: Female candidates are encouraged to apply.

Job Details

Job Channel:
Women Jobs
Industry:
N.G.O./Social Services
Functional Area:
Human Resources
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Department:
Operations/Administration
Job Location:
Dadu, Pakistan
Gender:
Female
Minimum Education:
Bachelors
Degree Title:
Human Resource Management
Career Level:
Entry Level
Minimum Experience:
2 Years (At least 1 year Experience with INGO / NGO in related position)
Apply Before:
Oct 05, 2016
Posting Date:
Sep 29, 2016

ACF International | Action Against Hunger

N.G.O./Social Services · 301-600 employees - Dadu
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FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.

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