Posted Sep 19, 2014 1 views
Objective 1
Overall Management of the Base
Tasks & responsibilities
· To ensure the smooth running of the base including coordination and inter-departmental priority follow up.
· To coordinate and ensure the adequate set up and running of program support activities.
· To ensure that ACF Charter, procedures, policies and donor regulations applicable to projects implemented on the base in regards to support departments.
· Timely, consistent follow up and coordination with Field Co and Capital Administration and Logistics as required for the proper monitoring of the Base.
· Coordinate and ensure planning and ToR of the visits from other Bases and/or Capital Office to Kohat Base.
· Promote departmental meetings on a weekly basis.
· Chair weekly Base Coordination Meeting and keep minutes for submission to Field Co.
· Submit Kohat Base Weekly Situation Report to Field Co.
Objective 2
Administration and Logistics
Tasks & responsibilities
· To ensure correct ACF Administration procedures and protocols are followed.
· To ensure correct ACF Logistic procedures (KitLog3) and protocols are followed.
· Ensure Administration and Logistics needs are captured and communicated to the Capital and Field Co KP.
· Ensure Kohat Office is equipped with all necessary assets and allocation and use of equipment is done as per ACF guidelines
· Submit monthly logistic report in coordination with Base Logistician.
· Organise and monitor supply chain management and fleet management in coordination with Base logistician.
· Support Procurement Planning and supervise procurement process in coordination with Log department.
· Ensure correct and transparent selection of suppliers, services, works and rental contracts.
· To ensure the proper management of finance in coordination with Base Administrator including planning, authorization of expenses, and reporting (monthly forecast, monthly cash count submission to Capital, accounting/SAGA etc).
· To ensure all the national staff have proper job description, evaluation and action plan and are well explained to all staff and signed.
· Leave approval and registration.
· Ensure that recruitment, management and follow up of internal regulations for all staff is done according to ACF guidelines and legal requirements of Pakistan.
Objective 3
Safety and Security
Tasks & responsibilities
· To take the responsibility of security of ACF staff and assets in the Base in close coordination with Field Coordinator and Security Officer.
· To regularly collect information regarding the situation in the area and produce context analysis updates.
· To support in the elaboration of the Base Security Plan.
· To follow-up and ensure the implementation of the ACF security rules and procedures in Peshawar Base.
· Correct and timely action regarding staff behavior relating to Safety and Security.
· To submit Incident Reports as required in accordance with ACF Incident Reporting Procedure.
Objective 4
Representation/Coordination
Tasks & responsibilities
· To represent the organization at local level as requested by the Field Coordinator
· To represent ACF International - for non-technical aspects - in Peshawar Base.
· To lead the Weekly Base Coordination Meeting and other ad hoc internal meetings as requested by the Field Co KP.
· To liaise closely with the Field Coordinator for any issues in Peshawar Base.
Skills
ESSENTIAL
• At least 5 years in similar position on Managerial level.
• Financial Management and Administration skills
• Organised, proactive, able to make decisions and define priorities
• Capacity of analysis, synthesis and reporting
• Honesty, reliability, autonomy and sense of responsibility
• Capacity Building, Coaching and Mentoring of teams
• Very good knowledge of English
• Very good IT skills (Microsoft Office)
• Must be able to work independently
• Previous experience working for NGOs is a strong asset
PREFERRED
• Inform the Field Coordinator of any professional problems encountered.
• Conduct all duties in a professional manner following ACF staff regulations and Charter.
• Be flexible and adaptable with regards to the implementation of the daily work.
• Be punctual.
• Creative
Job Details
ACF International | Action Against Hunger
FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.
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