General Objective:

Secure deeply logistical performance and coordination at mission level in order to provide programs with optimum support.

Objective 1: Contribute to the definition of mission strategy

The Log Co is responsible for:

- developing a logistics strategy for the mission

- making logistics data available to other departments to facilitate the establishment of the country strategy

- producing high quality and timely logistics contributions to "proposals" and reports for funding bodies

 

Ø Contributing a logistics perspective to coordination discussions

Ø Advising other departments on their logistics requirements

Ø Ensuring that logistical needs and constraints are taken into account in the preparation of projects

Ø Collecting data and preparing the logistics sections of "proposals" and reports to funding bodies, contributing to the financing plan

Ø Checking that his/her contribution to "proposals" and reports is consistent with the rest of these documents

Ø Representing the mission to outside bodies in logistical matters and developing a network for the exchange of information and good practice

 

Objective 2: Coordinate logistics at national level

The Log Co is responsible for:

- implementing ACF logistics regulations throughout the mission and ensuring

compliance with them

- the quality of the logistics service provided throughout the mission

- leading and optimising logistical activities at mission level

- ensuring that logistical commitments made to funding agencies are respected

- producing timely and high quality logistics reporting for the mission

- anticipating and flagging up logistics-related risks

Ø Laying down logistical standards across the mission, in accordance with ACF guidelines

Ø Providing leadership and optimising the organisation of logistics at mission level

Ø Devising a technical and geographical strategy for supplies (local/international purchases, stock and transport)

Ø Supervising the implementation of a supplies strategy and sanctioning its stages according to ACF procedures (validating procurement requests, including rental contracts)

Ø Supervising the management of equipment : allocation, transfer between bases, depreciation

Ø Controlling the mission logistics budget

Ø Consolidating, monitoring and analysing logistical data submitted by bases

Ø Ensuring the sound conduct of audits and pre-audits

Ø Ensuring the implementation of an archiving system conforming to ACF logistics guidelines

Ø Maintaining a network with local input, exchanging good practice

Ø Representing ACF at the logistics Cluster, coordinating ACF activity with that of other parties involved in concerted initiatives

 

Objective 3: Collaborate with headquarters in the management of international transport

The Log Co is responsible for:

- working with headquarters on the definition of incoterms

- selection of freight agent and contract management

- reception of merchandise and customs clearance

 

Ø Forwarding to headquarters the data needed to draft a contract with the carrier

Ø Negotiation of terms and conditions with the freight agent

Ø Supervising the forwarding of customs clearance information to the freight agent

Ø Checking the speed and the quality of deliveries

 

Objective 4: Promote and ensure collaboration and coordination in logistics with the mission's partners

The Log Co is responsible for:

- participating in the process of selecting partners and validating the risk analysis in logistical matters submitted by the bases

- defining with partners the modes of logistics management in the framework of joint projects

- validating the logistical aspects of partnership conventions and agreements

- taking full advantage at mission level of all innovative logistics management practices in the framework of partnerships

Objective 5: Prevent and manage fraud and corruption

The Log Co is responsible for:

- identifying the risks of fraud and corruption in his/her field of competence and putting in place preventative and monitoring mechanisms

- making his/her team aware of the risks of fraud and corruption

- alerting the Country Director to cases of fraud and corruption and undertaking corrective action

- putting in place and monitoring recommendations arising from the day-to-day control and audits

- ensuring donor compliance in conjunction with the finance department

 

Objective 6: Manage the Logistics team in capital and be support/technical Manager for Head of base/Logistics Manager in the bases

The Log Co is responsible for:

- the day-to-day management of his/her team (guidance, follow-up, motivation…)

- evaluating the performance and developing the skills of his/her team members

- management of the teams for which s/he is support/technical Manager

 

Ø Definition of the Human Resources needs of his/her area of activity and production of an organisation chart of the team

Ø Taking part in the recruitment of his/her teams

Ø Organising and leading team meetings

Ø Developing and monitoring individual action plans for team members

Ø Managing planning activities, the sharing and coordination of tasks

Ø Carrying out individual evaluation interviews with his/her team members

Ø Providing technical support to the teams

Ø Identifying the training needs of team members

Ø Devising, organising and leading training sessions

Ø Managing difficulties in the team

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
Logistics
Job Location:
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
MBA or Master Degree preferably in Logistics, supply chain, Humanitarian Studies or similar
Career Level:
Department Head
Minimum Experience:
8 Years (At least 8-10 years of international professional experience in a similar role having at least 5 years in humanitarian sector in a senior manager role.)
Work Permit:
Pakistan
Require Travel:
50%
Apply Before:
Jul 12, 2016
Posting Date:
Jul 12, 2016

ACF International | Action Against Hunger

N.G.O./Social Services · 301-600 employees - Islamabad

FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDOM FROM HUNGER. FOR EVERYONE. FOR GOOD. FOR ACTION. AGAINST HUNGER. WHAT WE DO For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.

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