Posted May 30, 2016
A. Human Resources
- Assist new staff member in induction and placement.
- Prepare new ID cards for new International and National staff.
- Prepare employment contracts for new staff and contract extension/amendment in case of renewal with updated TORs.
- Process Health insurance additions for newly joined staff
- Follow up of staff Appraisal forms as per organization HR Manual.
- Follow up of national and expatriate staff exit forms, handover etc.
- Manage HR Database.
- Assist HR officer in management of staff in base offices.
- Control & checking of national staff attendance sheet of staff on daily basis.
- Follow up of organization standard HR system and procedures.
B. Administrative support
- Follow up monthly payment for office and GH electricity, water supply, and telephones.
- Process premisses documents, new agreement, payment document and exit documents.
- Generate new order forms for Stationary, Office Supplies, repair and maintenance
- Update monthly reporting (i.e. Facebook, Organogram, and VFU).
- Manage the cooking / cleaning team and develop rotas for cleaning and cooking both at the office and Guesthouse.
- Ensure that all premises are properly maintained and cleaned.
- Maintain soft and hard data of stationary and office supplies
- Ensure rules, regulation, and procedure are in place at base office.
- Make regular visits to each departments in order to ensure the proper understanding and implementation of organization administrative and HR procedures.
C. Travel / Accommodation
- Support travel arrangements of all staff between the area office and other bases, with direct contact and link with Logistic Department.
- Manage the organization of the Guesthouse and ensure that all arriving staff are allocated a room and that it is cleaned and prepared.
- Hotel room booking and ticket booking for staff whenever needed and process mission allowance payment
- Receive boarding pass from staff at the time of return
D. TITANIC Follow-up:
- Collecting of necessary papers (attendance sheet, leave forms, etc.) from the staffs and give to HR/Admin Officer for preparing Titanic (Staff Report).
- Follow staff exit forms, handover etc.
- New recruitment documents process
- Staff Transfer documents
- Change of status documents
E. Recruitment:
- Circulate vacancy announcements for new recruitments of National staff within forum of NGOs, UN, internal displays at every project base and coordination offices or publishing in newspaper etc.
- Complete pre/post Test/Interview documents
- Check selected employee’s references; provide questionnaire letter (to check references); and assist Administrator to prepare contract for National staff, and collect all information required for contract. (ID card, photos, identification information, etc.)
- Maintain CV database for future and emergency recruitment, interviewed candidates and layoff employees for future position.
F. Filling:
- Set up the Filing system based on organization standard filling system.
- Make sure that all staff have personal folder with complete contains (contract, CV, Staff History, Job Application form, Leave forms, certificates, diploma and other required documents.
- Maintain confidentiality of Personal File.
To perform any other task given by line Manager
"Minorities are encouraged to apply"
Language: Sindhi, Urdu, English
Job Details
ACTED Pakistan
ACTED is a non-governmental organization with headquarters in Paris. Independent, private and not-for-profit, ACTED operates according to principles of non-discrimination and transparency. Our mission is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future; thus contributing to the Millennium Development Goals. ACTED ‘Links Relief, Rehabilitation and Development’ to provide continued support to vulnerable communities as their needs evolve. ACTED has been present in Pakistan since 1993 with assistance ongoing presently in Sindh, Khyber Pakhtunkhwa (KP), the Federally Administered Tribal Areas (FATA) and Azad Jammu Kashmir. The country programme comprises of four key pillars: Pillar 1 – Humanitarian assistance – Through this component, ACTED supports the emergency and early recovery needs of communities following disasters. In recent years this has included support for communities affected by floods, earthquakes and the complex emergency; Pillar 2 – Income generation and sustainable livelihoods – ACTED has extensive experience in this sector including market-oriented vocational trainings, basic skills development, as well as on and off-farm livelihood assistance; Pillar 3 – Social cohesion and access to basic services – ACTED improves access to basic services through a range of measures including support for educational institutions, community infrastructure and local governance. Social cohesion is a key component to ensuring equitable service provision. ACTED’s interventions include the establishment of local representation bodies as well as supporting the rights of women, minorities and marginalized groups; Pillar 4 – Environmental protection and community resilience – This pillar aims to mitigate some of the effects of recurrent disasters, climate change and environmental degradation. Interventions start at a household level, such as construction of fuel efficient
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