HR/Admin Assistant

A. Human Resources

• Receive applications for employment; maintain candidates’ data in recruitment database.
• Assist HR Officer with translation of candidate’s CV credentials.
• File the interview records and application forms of non-selected candidates for future reference. Support the HR Officer in maintaining a roster of qualified applications and review interview records to insure all qualified applicants are included, and search for candidates upon request.
• Assist new staff member with induction.
• Prepare new ID cards for new International and National staff.
• Receive and update the staff lists from bases and pass them to HR Officer.

B. Administrative support

• Follow up monthly payment for office and GH electricity, water supply, and telephones.
• Support department colleagues in daily relevant activities.
• Update monthly reporting documents (i.e. Admin FU).
• Performs other duties as requested.

C. Travel / Accommodation

• Support travel arrangements of all staff between the area office and other bases, with direct contact and link with Logistic Department.
• Manage the organization of the Guesthouse and ensure that all arriving staff are allocated a room and that it is cleaned and prepared.
• Manage the cooking / cleaning team and develop rotas for cleaning and cooking both at the office and Guesthouse.
• Ensure that all premises are properly maintained and cleaned in coordination with the logistics department.