Project Coordinator

The Project Coordinator shall be responsible for:

• Collaborating with programme team in planning, implementing and monitoring of the designated project;
• Ensuring that planned activities are successfully implemented;
• Collaborate effectively with other line Coordinators and the coordination team.· Manage the programme field team and ensure that they are wholly involved in programme planning and direction.
• Collaborate with the Appraisal, Monitoring and Evaluation Unit (AMEU) to assess need, monitor activities, and evaluate programme progress.
• Ensure that lessons learned in the course of implementation are integrated into the programme to ensure that it remains responsive and relevant.
• Provide input and regularly review all FLAT Follow-Up for ongoing programmes together with the relevant department Coordinator and Project Coordinator;
• Be alert to opportunities arising for learning, collaboration and partnership that may enhance programme quality and responsiveness.
• Liaise with technical staff and its participants/ partners
• Report regularly (as requested) to the Programme Managers and Area Coordinator.· Prepare and update the Project Management tools (i.e. PMF, Logframe).
• Translate relevant documents or information during coordination visits.
• Develop team capacity at both the individual and group level by organising/ facilitating trainings internally or through specialist agencies / individuals.
• Work proactively to ensure that the projects are responsive and relevant to community needs

1. Programme Management

Objective 1.1: Implementation of Project Cycle Management Framework

The Project Coordinator will ensure that project cycle management tools, including the PMF are developed and regularly updated, together with Field Officers for all projects undertaken. He/she will ensure that project implementation is conducted within the parameters of the PMF and that this reflects the proposal objectives.The Project Coordinator shall undertake regular field coordination visits to ensure that:

1. Activities are correctly completed across the village tracts of intervention and that expected standards are met;
2. Challenges to implementation are identified and addressed in a manner that takes into account beneficiary needs and expectations;
3. Community / beneficiary feedback is collected and shared in programme and coordination meetings;
4. Targeted indicators as stated in the Project Management Framework (PMF) and/or Logframe are met in a satisfactory manner;

Objective 1.2: Management of Project Staff

The Project Coordinator shall be responsible for the management of project / field staff and for ensuring that all field teams are comprehensively briefed on the objective, expected output and overall implementation strategy of any given activity. The Project Coordinator shall ensure that Project / Field staff are given training and complete all the necessary documentation in line with programme requirements.

Objective 1.3: Coordination

The Project Coordinator shall ensure that he/she regularly meets with HR, Finance, and Logistics Departments to ensure that support mechanisms such as the BFU, Procurement plan, and recruitment are completed on time and reflect operational realities/needs.

Objective 1.4: Reporting

The Project Coordinator shall support the Reporting Coordinator in the preparation of reports to be submitted to Donors / Authorities / Coordination bodies (i.e. OCHA / Internal Coordination). He/she will be expected to provide reports covering activity implementation, achievement of objectives, successes / challenges, beneficiary feedback, etc. The Project Coordinator is expected to provide regular reports to the Programme Coordinator on the progress of the implementation of activities and on observations made during the mission and collaborate closely with the AME unit as part of monitoring and evaluation activities.

2. Programme Development

Under the direction of the Area Coordinator and in coordination with AMEU, the Project Coordinator will take the lead in the preparation of, and may be expected to conduct, monitoring or assessment missions to any area as part of the strategic development of ACTED’s operations in the area (i.e. for the development of proposals, for the capitalisation of lessons learned, as part of a wider beneficiary / village selection process, etc.).

3. General Functions

Objective 3.1: Completion of Programme Filing for Completed Projects

The Project Coordinator shall ensure all relevant filing is properly organised, up-to-date and complete for all projects. He/she shall, also work closely with the FLAT teams to support project reconciliation / general monthly follow-up exercises.

Objective 3.2: Commitment to Accountability to Communities

The Project Coordinator shall take the lead in the development and implementation of a programme-specific accountability framework to act as a guideline for all programme activities.

Objective 3.3: Facilitation

The Project Coordinator is expected to facilitate trainings or programme coordination meetings by translating and/or leading discussions. Moreover, he/she shall be in a position to present ACTED’s global and programmatic strategies and activities in township NGO fora or for Local Authorities.

Accountability to Communities and Beneficiaries

The Project Coordinator is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies.