Posted May 25, 2016
Assignment
In order to ensure accurate and complete documentations of all projects as per the SOPs of ACTED. Assist Country Transparency and Compliance Manager/ Officer in preparation of Internal/external audits. Follow Up on procedures and systems of ACTED-Pakistan. Compliance Assistant will work under the direct supervision of Country Transparency and Compliance Manager.
Responsibilities
- Update project checklist on monthly basis and fulfill the contents in folder mentioned chapter wise and sent to country office
- Gather the documents needed for project folders: link with Base Logistics for the delivery of documents, with Base Programming for the distribution of documents, and with Base Finance for the settlement of contracts;
- Assist Transparency / Compliance Manager in communication with FLAT Team in Capital in order to follow up the documents required in each project FLAT file;
- Ensure to Collect the List of Beneficiaries from Program Team at the end of Project.
- Compare the beneficiaries list with project final reports.
- Ensure with on time follow up that FLAT folders are arranged with all required contains, base wise/project wise;
- Keep the FLAT folders updated, and ensure that information on contracts is shared with FLAT team;
- Respect ACTED standard FLAT folder system;
- Visit warehouse on monthly basis for stock check.
- Arranged and duplicate FLAT folders and send to ACTED HQ on monthly basis;
- Check the consistency between national project’s implementation and administrative documentation;
- Assist the Audit team during all Internal audit to base
- Assist Country office during all external audit
- Any other task assigned by the area coordinator/ country FLAT department
Reporting :
Compliance Assistant would be directly reporting to Country Transparency and Compliance Manager. Report Monthly on the formats developed in FLAT Compliance Handbook. Report on the other Internal Audit tools developed by Internal Auditor. Report the updates of the Compliance situation for all projects during the country compliance meetings.
Skills
Job Details
ACTED Pakistan
ACTED is a non-governmental organization with headquarters in Paris. Independent, private and not-for-profit, ACTED operates according to principles of non-discrimination and transparency. Our mission is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future; thus contributing to the Millennium Development Goals. ACTED ‘Links Relief, Rehabilitation and Development’ to provide continued support to vulnerable communities as their needs evolve. ACTED has been present in Pakistan since 1993 with assistance ongoing presently in Sindh, Khyber Pakhtunkhwa (KP), the Federally Administered Tribal Areas (FATA) and Azad Jammu Kashmir. The country programme comprises of four key pillars: Pillar 1 – Humanitarian assistance – Through this component, ACTED supports the emergency and early recovery needs of communities following disasters. In recent years this has included support for communities affected by floods, earthquakes and the complex emergency; Pillar 2 – Income generation and sustainable livelihoods – ACTED has extensive experience in this sector including market-oriented vocational trainings, basic skills development, as well as on and off-farm livelihood assistance; Pillar 3 – Social cohesion and access to basic services – ACTED improves access to basic services through a range of measures including support for educational institutions, community infrastructure and local governance. Social cohesion is a key component to ensuring equitable service provision. ACTED’s interventions include the establishment of local representation bodies as well as supporting the rights of women, minorities and marginalized groups; Pillar 4 – Environmental protection and community resilience – This pillar aims to mitigate some of the effects of recurrent disasters, climate change and environmental degradation. Interventions start at a household level, such as construction of fuel efficient
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