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Job Description

Position Title: Finance and Operations  Associate

Reports to: Sr. Admin Officer

JOB SUMMARY

The position is to provide administrative, operational, HR and financial management support to project sub-office in Pishin.

 SPECIFIC ACTIVITIES

  • Liaison with banks, transfer of petty cash & salary advices, withdrawal cash on account of petty cash as per required.
  • Preparing & processing of petty cash reimbursement.
  • Preparing of petty cash vouchers entries in cash in hand as well petty cash ledger account.
  • Reconcile the petty cash ledger on weekly basis & report to the Finance officer.
  • Preparation of weekly cash count report along with all concern documents, advance & cash available in office SAFE.
  • Sending all PCV on weekly basis to CO.
  • Preparing of Bank tax receipts on account of salary, supplies of each month.
  • Preparing of tax, statement on account of salary supplies for each month & submit into Income tax department.
  • Preparing of cash & bank salary slips according to the staff monthly salary.
  • Disbursement of cash salary among the office & field staff accordingly.
  • Responsible for making sure that all photo copy of financial records is properly filed.
  • Sending soft & hard copy of expense ledger to CO on monthly basis.

Office Administration:

  • Provide general administrative, logistic and procurement support to the Quetta Office operations
  • Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all necessary support as needed.
  • Ensures the availability and proper utilization of all organizations facilities;
  • Ensures the professional working atmosphere around the office;
  • Ensure that the compound is clean and all offices arrangements are in proper order.
  • Ensures all computers and accessories are in a good order;
  • Provides timely report regarding the administration activities.
  • Assist the Senior Admin Officer in administrative, logistic and procurement related matters
  • Ensure proper Inventory management of ARC assets
  • Any other duty assigned by supervisor/management. 

Overall Property Management:

  • Ensure complete property records are maintained, all items are marked and   assigned codes.
  • Reconciles the list of property annual counts against the records.
  • Ensures that all items in the store are properly registered and kept;
  • Ensures that all necessary formalities of goods received and dispatched are adhered to at all times;
  • Ensures that all fast moving stock items are timely replaced and no gap is created;
  • Ensures that computerized store records are kept 

Key Responsibilities of HR:

  • Keep an organization's personnel records up-to-date. They keep track of employees' address changes, changes in job titles, benefits, and salaries.
  • Provide support to the entire recruitment process from scheduling interviews, generating applications for vacancies, collecting and short listing applications, filing resumes/applications accordingly, preparing contracts and service agreements, etc.
  • Prepare memos and official correspondence as required and assigned and ensure dissemination of such memos and correspondence.
  • Finalize the payroll for staff members and forward to Finance.
  • Review time sheets of staff.
  • Review attendance daily sheet.
  • Maintain and update the personnel files.
  • Maintain and update the HR database.
  • Maintain and update staffing matrix.
  • Any other duties as assigned by the Supervisor.

EDUCATIONAL REQUIREMENTS

  • Bachelors/Masters degree in  Business Administration.
  • At least 02-3 Years of experience in Administration, HR, Procurement, Finance preferably in NGO sector.

BEHAVIORAL REQUIREMENTS:

Analytical abilities: should be able to analyze complex information and make decisions accordingly.

Stress tolerance: should be able to work accurately under such conditions.  . 

Team working: should be able to work as a team player.

Attitude: Must possess a positive and willing to do attitude.

Time Management : Ability to manage stiff work and submission deadlines in the assigned timeline

ORGANIZATIONAL RELATIONSHIP (INTERNAL):

Keep close liaison with all departments.

ORGANIZATIONAL RELATIONSHIP (EXTERNAL):

Keep close liaison with vendors and suppliers.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Band Road, Pishin, Pakistan
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Bachelors/Masters in Business Administration
Career Level:
Entry Level
Experience:
1 Year - 3 Years
Apply Before:
Sep 30, 2016
Posting Date:
Sep 23, 2016
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American Refugee Committee

N.G.O./Social Services - Pishin

American Refugee Committee

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