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Care International in Pakistan
Click here to view company profile.
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| Industry: |
N.G.O./Social Services |
| Category: |
Financial Services |
| Total Position: |
1 |
| Job Type: |
Contract ( firstshift ) |
| Department: |
Finance Department |
| Job Location: |
Multan, Pakistan |
| Gender: |
Doesn't Matter |
| Minimum Education: |
Masters |
| Degree Title: |
MBA or any relevent degree |
| Career Level: |
Manager |
| Required Experience: |
6 Years - 8 Years(6 to 7 years of relevent to the job description. Experience of working in the emergency will be preffered) |
| Apply By: |
Sep 3, 2010 |
| Posted: |
Aug 27, 2010 |
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| Job Description: |
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MAIN RESPONSIBILITIES AND TASKS: - CONTEROL SYSTEM
- Ensures country office compliance with CARE's accounting policy vis-Ã -vis fund accounting as noted in CARE's financial manual and generally accepted accounting principles.
- Develops and supervises the field office accounting systems and procedures for compliance.
- Supervises the preparation to include auditing of the monthly financial report (OFR).
- Coordinates and supervises all financial reports to be submitted to CO.
- Supervises the protection of organization's assets through internal control and auditing procedures.
- Supervises and develops inventory control procedures.
- Facilitates any external audit and audits conducted by CHQ personnel.
- Formulates specialized financial reports to aid in the country office decision making process.
- Supervises the preparation of financial reports for submission to CO Islamabad Finance Unit in compliance with donor requirements to meet contractual and legal requirements.
- Reviews all leases and other contracts that require current and future use of country office assets and recommend same to the DCOP.
- Manage filed office fleet and establish system for cost analysis of fleet and generators
- Timely payment processing of vendors
2. TREASURY FUNCTION - Supervises the field office banking arrangements and maintains liaison with principal bankers.
- Supervises the collection of contractual and miscellaneous receivable.
- Reviews and recommends the investment policy of short term surpluses.
- Supervises the preparation of the annual and quarterly cash budgets as per project requirements.
- Ensure proper implementation of the country office accounts payable policy and cash disbursements.
3. BUDGET - Support DCOP in preparation of the field office budget. This would include the preparation of budget guidelines to assist project managers/specialists in formulating project budgets.
- Develops a monthly cash budget that interfaces with the above budget and includes receivable and accounts payable.
- Presents the budget and any major revisions to the DCOP and other project specialists/team leaders in field office for review and approval.
- Support monitoring of actual expenses against the above budget and report on same to the DCOP and project managers/specialists.
- Assist department managers/specialists by providing necessary financial inputs related to the projects.
4. Administrative and Supply Chain Management - Ensure administrative and supply chain management policies are implemented properly
- Ensure office premises and equipments are properly maintained for smooth functioning.
- Timely availability of transport and stationery for field office operation
- Ensure all supplies are in place in sufficient quantity
- Ensure warehouse is properly maintained as per CARE policies and procedures
- Ensure proper receiving, storage and deliveries of goods for relief operation
- Ensure timely delivery of relief goods to reach end users/beneficiaries
- Ensure proper documentation of receiving, storage, and deliveries at warehouse
- Ensure proper transport contracts with reliable company and timely availability of labor
- Establish reliable vendors list as per AVL process for procurement of required goods and services as field office level.
- Update AVL list as per requirements
- Ensure proper cleaning of office premises and maintain it as per requirements.
- Initiate procurement process as per CARE and donor compliance requirements and get CO procurement unit guidance in such process (if needed)
5. GENERAL - Participates in project proposal review.
- Establish linkages with relevant stakeholders i.e. government, NGOs, UN and others
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| Skills Required: |
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SKILLS Proficiency in written and spoken English Proficiency in computer word processing, spreadsheets, excel and OFS.
LANGUAGES Written and spoken English and local languages
GENERAL Willingness to work under pressure and to work extra hours. |
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