Finance Manager

Assignment scope

Position specific

The Finance Manager will be required to:

• Maintain a robust financial system and controls to ensure the efficiency, integrity and transparency of every single transaction in accordance with Coffey guidelines, DFID and internationally accepted accounting standards;
• Ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organisation and scanned copies are saved on 365;
• Coordination with project leads for monthly actual cash projections. Ensure that adequate funds are available to meet Programme needs;
• Maintain effective control over cash funds and bank account (ensure that cash in hand and bank reconcile with accounting records). Management and routine reconciliation of the programme bank account and petty cash funds;
• Support the Head of F&A for month-end closing procedures and data entry in the FIS i.e. Quick books;
• Implement national staff payroll including responsibility for maintenance of gratuity, insurances and disbursements to tax authorities;
• Support the Head of F&A to plan and manage and update budgets;
• Support the Head of F&A to prepare and reconcile departmental work plans with the phased budgets;
• Support the Head of F&A to prepare monthly planning matrix/BVA against the planned activities;
• Contribute to financial management and monitoring through supporting budget tracking mechanisms including accurate tracking of over/under spending of activity and output budgets;
• Facilitate local tax reporting for Coffey Pakistan;
• Support procurement in accordance with programme procedures;
• Routine and ad-hoc reporting on financial and payroll matters;
• Facilitate internal / external auditors during internal / external audits;
• Complete other tasks related to finance and administration as reasonably requested by the Head of Finance and Administration;
• Contribute to knowledge management. Plan and implement activities that capture and distribute critical knowledge in a documented form (soft/hard copy) from initiatives across your functional area.

• Adhere to all security advice from National Risk Manager Pakistan and the Coffey International Development HSSE Manager.
• Adhere to Coffey International Policies and Procedures as outlined in the Programme Operations Manual.
• Submit all technical outputs for peer review prior to client submission in accordance with Coffey International Development’s quality assurance procedures.
• Report in advance possible resourcing decisions and/or any procurement to the Programme Manager to ensure all programme costs are properly supported within the PSP budget.
• Engage in the activities of the Programme Management Team and contribute to the progression of the programme, to ensure delivery of project outputs and outcomes in line with the PSP log-frame. This will involve routine whole-of-project meetings (each week) to undertake detailed review of progress against the log-frame, adjusting workplans and resourcing on an ongoing basis to remain on track.
• Undertake other activities reasonably requested by the Team Leader, Programme Management Team, or by the client (DFID) through the Project Director for the successful accomplishment of the programme’s immediate objectives.
• Adhere to Coffey behaviours with Safety at the core: Integrity; Collaboration; Delivery; Ingenuity; Respect; Intelligent Risk

• 5 to 8 years’ of experience working in Financial management on a donor funded project;
• At least 3 years’ of experience of working at a managerial position;
• Demonstrated experience in handling complex financial transaction for large programme;
• Demonstrated experience in budgeting and tracking of expenses on a financial system;
• Excellent spoken and written English and Urdu;
• Experience working in a multi-cultural environment;
• Bachelor’s degree. Master’s degree in relevant field (Finance) will be preferred.
• Advanced communication skills, including active listening skills and excellent written communication;
• Exceptional interpersonal and skills and an ability to work collegially with team members and stakeholders;
• Ability to think clearly and logically;
• Ability to allocate and review priorities to meet deadlines;
• Flexibility in approach and an ability to adapt to varying demands;
• Proven skills in problem identification and resolution;
• An ability to translate high-level objectives into action planning;
• Proven ability to live and work in conflict affected and/ or hostile environments;
• Working knowledge of the Microsoft Office suite and financial systems

• Knowledge of Pashto and/or KP regional experience desirable;
• Previous experience working in KP;
• Specific software skills or previous experience of Quick books will be an advantage;
• Previous experience working in DFID/donor funding environments.

• Individuals are ineligible to be engaged for positions on PSP where they have been:
• Engaged, in service or in any manner whatsoever connected with any intelligence agency or regular professional armed forces;
• Refused entry in Pakistan at a port of entry, or
• Deported from or asked to leave Pakistan by any Pakistan governmental authority.

Background information

• Poor governance and lack of access to security and justice in Khyber Pakhtunkhwa (KP) and Federally Administered Tribal Areas (FATA) are undermining political stability in Pakistan and hindering progress towards the Millennium Development Goals (MDGs).
• DFID’s 2011 Country Governance Analysis identifies declining governance indicators, including access to justice, as drivers of instability and underdevelopment in Pakistan, but notably in KP and FATA.
• Since the Government of Pakistan (GOP) completed its Post-Crisis Needs Assessment – Khyber Pakhtunkhwa & Federally Administered Tribal Areas (PCNA) in 2010, Pakistan has remained in a state of crisis. The crisis drivers identified by the PCNA include a systemic failure to protect basic rights, a lack of accountability of the administrative system, minimal avenues for participation of civil society in public affairs and substantial weaknesses in governance and rule of law that created space for militants to claim to deliver speedier justice. There is a fundamental lack of trust in the capacity of existing institutions to deliver services fairly and address needs. Corruption is a further driver of the crisis
• PSP Aims & Objectives
• Peacebuilding Support to the PCNA Pakistan (PSP) aims to implement the PCNA in order to improve trust in the state to help counter support for militancy. The programme will improve security, justice and governance service provision and enable citizens to exercise their rights. The PSP aims to lead to increased stability and therefore more progress towards the MDGs.

Programme Overview

The programme will support:

• Output 2 – Strengthened Rule of Law (Security & Justice) in KP
• Output 3 – Two-way communications between the state and the people

These outputs will be supported by rigorous monitoring and evaluation and research. They will be delivered using a modular ‘projects’ approach, in which successful interventions can be scaled up or rolled out to new target areas and unsuccessful interventions can be scaled down or shut off completely.

PSP will improve security, justice and representative governance through a combined supply and demand approach that:

• Strengthens service delivery through institutional development
• Enables citizens to engage with the state and articulate their demands through legal empowerment and improved communication channels
• Supports local community led security and justice provision to increase access
• Uses communication to improve relations between people and the state but also to put pressure on the state to be accountable and transparent.

Cross-cutting issues such as conflict, gender and human rights

• To achieve its objectives, the programme will:
• Use a conflict sensitive approach
• Address gender inequality
• Address human rights as a conflict driver
• Use political engagement as an enabler

Output/ Team Overview

• Insert output or team overview