Background:
DAI, an international consulting firm based in the United States, is currently accepting applications from candidates for Administrative, Human Resource, and Logistics Specialist to support the Khyber Pakhtunkhwa Governance (KPG) Project funded by the U.S. Agency for International Development. The goal of KPG is to support the Khyber Pakhtunkhwa government and civil society organizations to implement the provincial governance reform agenda in an effort to improve local government effectiveness and to provide public services to Khyber Pakhtunkhwa citizens.
General Objective:
The Administration, Human Resource and Logistics Specialist will support all operations administrative activities for the KPG Project. S/he will ensure that administrative policies and procedures are implemented and will provide support in all administrative areas as necessary.
Objectives and Duties:
The Administration, Human Resource and Logistics Specialist will be responsible for the following tasks, but not limited to:
- Maintain operational record-keeping and filing systems; responsible for the orientation of all new staff in project record-keeping procedures, coordinating annual performance reviews with project staff and supervisors, and processing termination and any disciplinary actions in compliance with USAID rules and regulations, DAI policies and local labor laws
- Develops and maintain KPG Personnel Manual, ensuring updates as needed
- Works with technical teams to fill surge capacity technical needs, including recruitment of long-term and short-term technical experts in a timely fashion
- Manages and overseas all personnel and human resources records, including salary list, personnel files, and leaving tracking.
- Work with the operations director to ensure that the project record map is followed.
- Provide daily administrative support to the Operations Director and the Chief of Party;
- Act as focal point for the home office TAMIS backstop to resolve all TAMIS (project administration system) issues and change requests.
- Maintain policies and procedures in TAMIS as well as a hard copy binder of operations, policies and procedures instructions to staff.
- Assist the Facilities Specialist in organizing project events, meetings, and workshops.
- Manage office space allocations for short-term advisors and staff from the area offices.
- Support the Operations Director in the administration of the operations team leave schedule.
- Oversee the distribution and management of project mail between KPG regional offices and the home office, including international couriers.
- Maintain files on requests for policy changes and updates – review monthly with management.
- Work directly with the Operations Director on special projects including performing periodic audits and spot checks to monitor compliance.
Skills
• Ability to understand and apply best practices in administration;
• Ability to apply laws, regulations and instructions and interpret DAI and USAID policy; and
• Ability to perform high-level duties with a minimum of supervision.
Job Details
DAI AAWAZ is DFID Funded Voice and Accountability Programme.
What is your Competitive Advantage?
Similar Job Titles
Transport & Logistics Coordinator
Muzammil Baig
Digital Marketing Manager
IT Services Group
Zohaib Ali
Marketing Manager
Digital Online Devices
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Ali Aziz
CEO
Shopistan
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
Aqib Irshad
Head of HR, Training & OD
FINCA
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
