The role of event organizer varies depending on the organization and type of event involved. Typical activities include
Researching markets to identify opportunities for events
Liaising with clients to ascertain their precise event requirements
Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
Agreeing to and managing a budget
Securing and booking a suitable venue or location
Ensuring insurance, legal, health and safety obligations are adhered to
Coordinating venue management, caterers, stand designers, contractors and equipment hire
Organizing facilities for car parking,
traffic control,
security, first aid, hospitality and the media
Identifying and securing speakers or special guests
Planning room layouts and the entertainment programme, scheduling
Workshops and demonstrations
Coordinating staffing requirements and staff briefings
Selling sponsorship/stand/exhibition space to potential exhibitors/partners
Preparing delegate packs and papers
Liaising with marketing and PR colleagues to promote the event
Liaising with clients and designers to create a brand for the event and organizing the production of tickets,
posters, catalogs and sales brochures
Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
Overseeing the dismantling and removal of the event and clearing the venue efficiently
Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
