This position requires knowledge of development and management of major administrative tasks, programs, demonstrated analytical ability, and strong written and verbal communications skills. Office Management, Attendance & Leave Management, Monitoring Security Guards, Janitorial Services/ Staff & Insuring Clean & Tidy Environment, Office Stationary & Equipment availability, Vendor/Contractor Correspondence, Medical/Health Insurance Claims, PESSI/EOBI Govt.
Department Correspondence. Maintain & update Manual as well as Soft data of all record, employee files
- Maintenance of office discipline and decorum by implementing existing and new policies and procedures.
- Maintains high standards of janitorial services in office.
- Supervision of all support staff including drivers, guards and office boy.
- Management of the office environment and ensuring cleanliness thereof.
- Smooth and economical management of transport fleet.
- Arrangements of office furniture, stationery, office equipment and other fixtures.
- Management of inventory and all assets of organization including insurance thereof.
- Arrangements for hotel reservations.
- Effective and efficient admin and logistic support for meetings and workshops.
- Maintain and manage backup generators, fire detection / suppression systems and other office equipment in coordination with the relevant contractors.
- Introducing and maintaining efficient and effective control and documentation of incoming and outgoing mails including courier services.
- Planning, managing and executing all procurement in an effective and efficient manner.
- Liaison with outside agencies including government departments associated with the operational requirement.
- Maintain the files, keep up-to-date and manage data base of all employees.
- Maintain and update the record of daily attendance and leave records of employees.
- Handling the loan and advances matters
- Coordinating with different departments regarding general communication, grievances, surveys to check the individual employee effectiveness.
- Negotiate service agreements with vendors. - All other functional matters where he requires such assistance from time to time.