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Front Desk Manager

Confidential Verified

Islamabad , Pakistan

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Posted Oct 28, 2014

  • This is a cross-sector project designed to bring together a wide variety of stakeholders including those responsible for governance, access to justice, and provision of security to ensure that Pakistani citizen (emphasis on women and youth) rights and the democratic processes are strengthened at provincial and local levels. The work will span across three districts: Punjab (Multan, RajanPur, Dera Ghazi Khan, Muzzafargarh) and Sindh (Ghotki, Kashmore, and Jacobabad).
  • Front Desk Manager will report to Grants, Finance and Operation Manager
TORs
  • Responsible for the front desk and reception.
  • Receives all incoming calls & fax messages & routes to appropriate person.
  • Answers routine questions concerning department services or procedures.
  • Maintains a current record of changes in office and personnel in order to route incoming calls to the appropriate person.
  • Greets the guests & public, furnishes directions and information.
  • Performs office administrative tasks such as daily staff attendance, typing etc.
  • Coordinate with all stakeholders (Partner Organizations, Government Institutions and Donors) for organizing Meetings, Follow-up and drafting letters.
  • Responsible for drafting consolidated meeting minutes and maintaining record for the same.
  • Responsible for Travel and Logistic Arrangements of senior staff.
  • Any other task assigned by the supervisor.
Minimum Educational Qualification
  • Masters Degree
Work Experience (In Yrs)
  • 3 Years of experience of managing office work
Industry Experience (In Yrs)
  • 2 years of relevant experience in INGO’s and Corporate Sector
Skills
  • Excellent English speaking and /writing skills, Route Calls and Messages, Presentable, Computer Literate, Should be able to handle Administrative tasks.
PERFORMANCE INDICATORS
  • Work attitude
  • Dedication to work
  • Punctuality
  • Quality of work done
  • Ability to work with others
  • Problem solving attitudes
  • Self-motivation
  • Ability to prioritize the tasks

Job Details

Industry:
N.G.O./Social Services
Functional Area:
Administration
Total Positions:
1 Post
Job Type:
Contract
Job Location:
Islamabad, Pakistan
Gender:
No Preference
Minimum Education:
Masters
Career Level:
Experienced Professional
Minimum Experience:
3 Years (3 Years of experience of managing office work)
Work Permit:
Pakistan
Apply Before:
Nov 28, 2014
Posting Date:
Oct 28, 2014

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