The back office manager is responsible on a daily basis for ensuring smooth operation of the office and administrative functions, as well as providing administrative support & plays an important role in supporting the account management.
Responsible for development & implementation of efficient office systems.
Responsible for keeping office equipment maintained.
Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintain office space schedules, securing food and supplies.
Responsible for incoming and outgoing mail.
Responsible for maintenance of common spaces for appearance and functionality.
Responsible for office attendance.
Implement office policies.
Received petty cash from the company & used accordingly & submit day outs to head office periodically.
Received all cheques & forward deposit slips to Finance Department.
Prepare expense list on monthly basis.
Provide support for all teams (Leica, Medical Division, etc): staff travels arrangements and expense tracking, program and stipend supplies, etc.
Provide support for marketing/Communications, maintain mailing list, and assist with mailing and packets.
Provide support for IT departments: help monitor staff needs, assist staff with problem solving.
Providing support for Human Resources interview schedule, applicant pool; resume files, orientation, monitoring time sheets & Office attendance.
Provide support for Finance.
MS Office Application, good writing skills, Excellent communication skills, Able to work independently, Self Motivated, organizational skills, Problem Solving Skills
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