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General objective: - The Cashier will tend at a position of accountant: ensure that the accounts of HI Pakistan are properly maintained and are according to the standard accounting principles and practices in Head Quarters. Ensure that the accounting tools are in place for effective operation. Specific objectives: Cash Management. Bank Management. Descriptions of the activities Cash Management - Responsible to manage the cash box and the safe. - Responsible to give professional advances to all departments following HI internal rules (supply procedure, procedure for committing expenditure, travel policy...) with the support of the Accounts Officer and using appropriate formats. - Responsible to record payments in cashbook on a daily basis. - Responsible to make the payment, checking the validity of invoices (when any bills have to be paid or when advances are justified). - Responsible for the cash verification on a daily basis with the Accounts Officer (check on a randomly basis by EAC) and at the end of the month (monthly cash reconciliation). - Responsible to prepare vouchers (stick invoices on the voucher, fill the designation, GAP code). - Responsible to hand over vouchers to the Accounts Officer for computerizing in AlphaK. - Responsible to photocopy accountancy (according to the needs) and the archive of the accountancy (Budget, treasury operations ). - Responsible to inform the Accounts Officer if some expenditure is ineligible or suspicious. - Responsible to inform the Accounts Officer or the EAC when the cash balance is around 150,000 PKR in order to withdraw money. - Responsible to withdraw money from the bank. 2. Bank Management - Responsible to manage the bank account. - Responsible to make the payment, checking the validity of invoices before the payment. - Responsible to draft checks according to invoices. - Responsible to record payments in bankbook on a daily basis. - Responsible to prepare vouchers (stick invoices on the voucher, fill the designation, GAP code, copy of the check). - Responsible to hand over vouchers to the Accounts Officer for computerizing in AlphaK. - Responsible to photocopy accountancy (according to the needs) and the archive of the accountancy (Budget, treasury operations ). - Responsible to inform the Accounts Officer if some expenditure is ineligible or suspicious. - Responsible to inform the Accounts Officer or the EAC when the bank balance is around 2,000,000 PKR in order to withdraw money. - Responsible to withdraw money from the bank.
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