Data Management Assistant

NOTE: Keeping in view the urgency of hiring, IH will not wait for the closing date of applying. The recruitment process will remain continuous on first come first serve basis till a potential candidate is hired. Further the position requires joining within a week time.

Islamic Help is a UK based international NGO established in 2003 and has a long history of provision of humanitarian assistance throughout the world. Since earthquake 2005, Islamic help has been committed to provide humanitarian assistance to the marginalized and vulnerable communities throughout Pakistan. IH is mainly active in Social Protection, Water and Sanitation, Livelihood, Shelter and Settlement, Education, Health and implementing a unique program for the rehabilitation of acid & burn victims in Pakistan. 

Main Purpose of Job

The incumbent for this position will be required to ensure proper and regular data entry, maintain data bank in both soft and hard form as well as develop beneficiary database and retrieve data for report generation regarding project data for monitoring and evaluation purposes, for senior management as well as for donor information and record keeping.

Major responsibilities

• Develop and maintain beneficiary database under the technical supervision of MER officer
• Collect and make entry of data gathered by field staff on regular basis
• Ensure accurate and timely entry of data into the database
• Ensure proper tracking sheets of Toolkits distribution
• Design token formats, agreement formats and material receiving certificates and subsequently record the same in separate database
• Highlight the duplication of beneficiaries and report it in time and with proper protocols to MER officer and project manager
• Regularly update and report to the MER officer regarding the progress of field data entry
• Develop distribution of sheets for project team
• Ensure backup data in hard and soft form with proper tagging and bifurcation
• Produce summary sheets of beneficiary databases and conduct statistical analysis of the data for generating reports
• Search, retrieve, compile and assemble project related statistical data from record and reports for external use
• Develop comprehensive presentations in PPT for sharing with PMT and monitoring missions
• Interpret and translate reports and visibility documents in Punjabi/Saraiki, Urdu and English
• Record and maintain the CRM register and compile reports for PMT for immediate actions
• Assist his/her line manager in retrieving, analysing, compiling and generating weekly reports and interim reports.
• Maintain proper record keeping of program related documents and also guide the SMU in documentation and compilation
• Any other responsibility assigned by the line manager

PERSON SPECIFICATION

Education:

• Bachelors Degree from a recognized university/institution. The candidate with working knowledge of statistics will be given preference

Relevant Experience

• Minimum 2-3 years experience of work in NGO/INGO in emergency projects in a similar position
• Good key punching/typing speed with minimum 35 WPM

Skills Required:

• Strong inter-personal, communication, negotiation, mediation and coordination skills both oral and written.
• Knowledge of the local culture, values, customes and traditions.
• Ability to work in and contribute to team building environment.
• Ability to maintain performance expectations in diverse cultural contexts and capacity to work under pressure with tight deadlines.
• Excellent command on complete MS-Office packages.
• Good working knowledge of documentation as compilation as per donor requirement.
• Ability to adjust to basic living and working conditions.

Core Capabilities

• Ability to work independently with problem solving attitude.
• Pressure absorbent, analytic and dynamic personality with ability to work under pressure.
• Ability to meet deadlines and achieve results.
• Impartial and neutral attitude with no political motives.
• Ability to exhibit gender-sensitive participatory approach.
• Aptitude to exhibit excellent standards of moral conduct and professional behavior.

Special Skills, Aptitude or Personality Requirements:

• Active team player
• Flexible and adaptable.
• Analytic and problem solving skills
• Ability to work under pressure often to strict deadlines
• Methodical and thorough
• Good interpersonal and communication skills
• Good data retrieval and Report writing skill

WORK ENVIRONEMNT & SPECIAL CIRCUMSTANCES

The incumbent must show good time management and prioritisation skills to work in a vibrant environment and operate on multiple fronts simultaneously. The employee can be deployed anywhere in Punjab/Pakistan to assist other IH programs in the capacity he/she is hired. Islamic Help, like other INGOs working in Pakistan, sometimes has to operate in risky environment/areas. Islamic Help has security management plan to deal with threats and to minimise risks. Islamic Help as a humanitarian organisation responds to emergencies which may affect routine work.