Overview:
Jhpiego, an affiliate of Johns Hopkins University is implementing Maternal and Child Health Integrated Program to introduce and scale up high-impact maternal, newborn and child health interventions in Sindh Province. Jhpiego seeks suitable candidates for the following position, based in District Sindh.
Responsibilities:
- Admin & Finance Assistant provides administrative and Finance and logistical assistance to the MCHIP project and works closely with colleagues in district office to ensure smooth project implementation
- Ensure adherence to required financial controls; prevent over-expenditure of budgets
- Ensure proper safeguards of funds, and ensure compliance with established donor, JHU and Jhpiego financial and accounting procedures
- Maintain detailed financial reporting and reimbursement process in accordance within Jhpiego’s established financial system
- Maintain all books / records pertaining to bank account
- Timely prepare and examine accurately financial documents (e.g. invoices, vouchers, activity budgets etc.) and other documents for payment and processing and ensure the completeness, accuracy, and validity of financial data
- Review, reconcile and monitor all accounts, including motor vehicle fuel purchases, and petty cash
- Prepare monthly and as required project reimbursement/billing requests and accompanying financial reports for submission to Jhpiego Karachi office
- Manage office’s financial and contractual files
- Ensure that all project procurements are carried out in accordance with contractual agreements consulting Headquarters (Karachi Office)
- Liaise with vendors for district based procurements for the project
- Provide logistical support in organizing trainings & workshop activities.
- Maintain the project files both in the form of hard copies as well as electronic copies.
- Support field teams with administrative tasks and documentation
- Assist in contributing to the reporting requirements of the project
- Make travel & lodging arrangements for Jhpiego staff & for local and international consultants
- Work with project technical staff to obtain and enter information for activity reporting in the required Quarterly Reports and yearly report templates
- Assist in formatting power point presentations as required.
- Maintain an inventory of project equipment and supplies
- Perform other duties as assigned by the supervisor to ensure the smooth functioning of all programs and the achievement of programs goal
Skills and Experience Required:
- 2 to 4 years of relevant experience in providing secretarial or administrative, logistic & financial assistance to Programme Team / Project Team.
- Bachelor’s degree in business administration, social science, or equivalent.
- Self-management (i.e. motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, and competence.
- Proven ability to work in a team
- Excellent writing, communication and interpersonal skills
Note: Only shortlisted candidates will be considered for interview. The successful candidate selected for this position will be subjected to pre-employment background investigation.
JHPIEGO is an Affirmative Action/Equal Opportunity Employer
Job Details
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving the delivery of care. Jhpiego has been working in Pakistan since 1997 when it provided technical assistance under a series of maternal and reproductive health projects funded by the U.S. Agency for International Development (USAID). One of the Project aims in Pakistan is to improve the quality of public and private sector health services. Healthcare providers will be trained; health facilities renovated and services will be expanded and improved. We also will improve access of women and children to health services especially the poor and those who do not or cannot go for health care, by educating communities and families and setting up better transport and communications systems. By 2017, thousands of deaths of women, newborn babies and infants will have been prevented as a result of the USAID/Pakistan MCH Program. USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the Anti-Fraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentiality and individuals are encouraged to report when corruption, fraud, waste or abuse may exit in the USAID/Pakistan projects. Reports can be filed anonymously via the easy-to-use Hotline (toll-free number 0800 84700); e-mail at [email protected]; fax at 021-35390410; postal address at 5-C, 2nd Floor Khayaban-e-Itthad, Phase VII, DHA, Karachi, Pakistan; and on the website www.anti-fraudhotline.com.”
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