| Industry: |
Construction/Cement/Metals |
| Functional Area: |
Administration |
| Total Position: |
1 |
| Job Type: |
Full Time/Permanent ( firstshift )
|
| Department: |
HR and Administration |
| Job Location: |
Islamabad, Pakistan |
| Gender: |
Female |
| Minimum Education: |
Bachelor's Degree |
| Career Level: |
Experienced (Non-Manager) |
| Minimum Experience: |
5 Years (Multinational Experience Is a Must) |
| Require Travel: |
Not Required |
| Apply By: |
Oct 24, 2012 |
| Job Posting Date: |
Sep 24, 2012 |
| |
|
|
|
|
|
| |
|
|
|
| Job Description: |
|
- Performs a variety of administrative and executive support tasks that are highly confidential and sensitive.
- Researches, compiles, assimilates and prepares documents and briefs for Country CEO
- Coordinates with Head of Departments and Directors as per requirements.
- Manages all purchase requisitions and expenses as per budget for Country CEO Office.
- Screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents accordingly for Country CEO review.
- Handles all matters in a professional manner and forwards appropriate materials to the relevant authority and staff.
- Receives and screens incoming calls and visitors, determines which are priority matters, and intimates the Country CEO accordingly. Makes referrals to appropriate staff or provides requested information
- Informs others of Country CEOs position on issues
- Composes letter, memorandums in response to inquiries on behalf of Country CEO
- Acts as liaison between the Country CEO, Ex-Com and staff, by transmitting directives, instructions and assignments and following up on the status of assignments.
- Updates Country CEO on the status of issues before scheduled meetings
- Prepares agenda and collects materials for meetings, speeches and takes minutes and keeps record of proceedings
- Reviews, proofreads, and edits documents and presentations prepared for Country CEO
- Takes and transcribes dictation on technical and confidential matters from the Country CEO
- Coordinates and facilitates the Country CEOs calendar to arrange appointments, meetings and conference calls
- Keeps records ready and well maintained.
- Manages and coordinate all activities of the Executive Floor and ensures proper upkeep of the Executive Floor.
- Manages all appointments, meeting schedules and minutes of meetings.
- Conducts follow-ups and inquiries when required.
- Maintains travel itinerary, ticket and hotel bookings.
- Gathers information from different departments and prepares presentations, reports and plans.
- Assists in regular day-to-day work.
Min Qualifications - Bachelors or Masters (preferred) degree holder from a reputed University.
Min Experience - Minimum of5 year experience in similar capacity in a multinational environment
Job-Specific Skills - MS Word, MSPower point, MS Excel is a must
Generic Skills - Excellent Communication Skills
- Fluency in English is a must, Knowledge of French is preferable
- Planning &Organizing Skills
- Time Management Skills
|
| |
|
