Posted Jan 12, 2016
Facilitate Office/Departmental Communication and Coordination by
· Performing activities relating to communication and coordination (within the department and externally), including typing various documents, such as emails, announcements, minutes, reports, etc.
· Providing support in streamlining processes for the area/department
· Providing support in arranging/coordinating seminars, lectures, sessions, etc. (including arranging for relevant marketing materials, photocopies, etc)
· Assisting in planning and coordinating various activities at the departmental and/or school level
· Arranging local and international travel and stay for faculty who attend conferences, seminars, training courses, etc. Coordination with research committee to get approval.
· Assisting in various administrative tasks (including photocopying, maintaining attendance log, etc.) as and when required
Play a Customer Service Role, by
· Providing relevant information to and interact with the students (and parents if required)
· Attending to, and following up on student queries/complaints/requests
· Escalating issues to appropriate faculty member if required; document issues via an email to supervisor
· Dealing with enquiries regarding the school and its various programs and activities.
Performing critical record-keeping activities, such as
· Maintaining department-specific files in an organized manner/system
· Keeping record of different committees such as Disciplinary Appeal Committee, Sabbatical and Leave Policy committee, Research Committee, Value and Ethics Committee, Marketing and placement committee etc. Coordination with these committees regarding arrangement of meeting, timely delivery of decisions taken by V & E etc.
· Generating various reports as and when requested
Play an Office Coordination role, by
· Ensuring timely delivery of office supplies to faculty/department
· Taking care of attendance register, providing report to HR each month.
· Being responsible for ensuring the maintenance/ general upkeep of offices
· Assisting in various recruitment activities for the department, short listing of candidates, interview arrangements etc.
Other:
· Assisting faculty members in collection of material for their research projects.
Skills
Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
Time management and organizational skills (ability to prioritize tasks)
Ability to multi-task
Focus on process improvement
(to demonstrate) initiative
Perform well under stress
Customer Service orientation; pleasant, helpful
Analytical skills
Also, demonstrated ability to be / to possess
o Proactive
o Punctual
o Accountable
o Committed
o Team player
o Integrity
Job Details
LUMS-Lahore University of Management Sciences
The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social Sciences, Syed Babar Ali School of Science and Engineering, Shaikh Ahmad Hassan School of Law and Syed Ahsan Ali and Syed Maratib Ali School of Education.
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