Facilitate Office/Departmental Communication and Coordination by

· Performing activities relating to communication and coordination (within the department and externally), including typing various documents, such as emails, announcements, minutes, reports, etc.

· Providing support in streamlining processes for the area/department

· Providing support in arranging/coordinating seminars, lectures, sessions, etc. (including arranging for relevant marketing materials, photocopies, etc)

· Assisting in planning and coordinating various activities at the departmental and/or school level

· Arranging local and international travel and stay for faculty who attend conferences, seminars, training courses, etc. Coordination with Dean’s Office to get approval.

· Assisting in various administrative tasks (including photocopying, maintaining attendance log, etc.) as and when required

Play a Customer Service Role, by

· Providing relevant information to and interact with the students

· Attending to, and following up on student queries/complaints/requests

· Escalating issues to appropriate faculty member if required; document issues via an email to supervisor

Performing critical record-keeping activities, such as

· Maintaining department-specific files in an organized manner/system

· Keeping record of minutes and policies of different Coordination with these committees regarding arrangement of meeting, timely delivery of decisions taken by different bodies etc.

· Generating various reports as and when requested

Play an Office Coordination role, by

· Ensuring timely delivery of office supplies to faculty/department

· Being responsible for ensuring the maintenance/ general upkeep of offices

· Making tea/lunch/dinner arrangements for faculty members’ guests and coordinating with Dean’s office for approvals of indents

Other:

· Assisting faculty members in collection of material for their research projects.

· Assisting faculty members in finalizing course outlines, and course package, search and assembling of reading material

· Taking class participation notes during classes.

· Trustworthy i.e. copying of Exam, coordination with Invigilators to avoid any mishandling of paper before, during and after exam.

· Assisting faculty member in grading, arrangement for Program Directors’s meetings, grades finalization committees meetings etc.

Keeping track of concerned office attendant for faculty members of assigned wing.

Skills

o Facilitate Office/Departmental Communication and Coordination by
o Performing activities relating to communication and coordination (within the department and externally), including typing various documents, such as emails, announcements, minutes, reports, etc.
o Providing support in streamlining processes for the area/department
o Providing support in arranging/coordinating seminars, lectures, sessions, etc. (including arranging for relevant marketing materials, photocopies, etc)
o Assisting in planning and coordinating various activities at the departmental and/or school level
o Arranging local and international travel and stay for faculty who attend conferences, seminars, training courses, etc. Coordination with Dean’s Office to get approval.
o Assisting in various administrative tasks (including photocopying, maintaining attendance log, etc.) as and when required
o Play a Customer Service Role, by
o Providing relevant information to and interact with the students
o Attending to, and following up on student queries/complaints/requests
o Escalating issues to appropriate faculty member if required; document issues via an email to supervisoro
o Performing critical record-keeping activities, such as
o Maintaining department-specific files in an organized manner/system
o Keeping record of minutes and policies of different Coordination with these committees regarding arrangement of meeting, timely delivery of decisions taken by different bodies etc.
o Generating various reports as and when requested
o Play an Office Coordination role, by
o Ensuring timely delivery of office supplies to faculty/department
o Being responsible for ensuring the maintenance/ general upkeep of offices
o Making tea/lunch/dinner arrangements for faculty members’ guests and coordinating with Dean’s office for approvals of indents
o Other:
o Assisting faculty members in collection of material for their research projects.
o Assisting faculty members in finalizing course outlines, and course package, search and assembling of reading material
o Taking class participation notes during classes.
o Trustworthy i.e. copying of Exam, coordination with Invigilators to avoid any mishandling of paper before, during and after exam.
o Assisting faculty member in grading, arrangement for Program Directors’s meetings, grades finalization committees meetings etc.
o Keeping track of concerned office attendant for faculty members of assigned wing.
o Written and verbal communication skills
o Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
o Time management and organizational skills (ability to prioritize tasks)
o Ability to multi-task
o Focus on process improvement
o (to demonstrate) initiative
o Perform well under stress
o Customer Service orientation; pleasant, helpful
o Analytical skills
o Also, demonstrated ability to be / to possess
o Proactive
o Punctual
o Accountable
o Committed
o Team player
o Integrity

Job Details

Industry:
Functional Area:
Total Positions:
1 Post
Job Type:
Department:
Suleman Dawood School of Business Administrative Services (SAS)
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Entry Level
Minimum Experience:
2 Years
Apply Before:
Sep 26, 2015
Posting Date:
Sep 04, 2015

LUMS-Lahore University of Management Sciences

Education/Training · 1001-1500 employees - Lahore

The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social Sciences, Syed Babar Ali School of Science and Engineering, Shaikh Ahmad Hassan School of Law and Syed Ahsan Ali and Syed Maratib Ali School of Education.

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