Overall Responsibilities
Under general supervision, assist with filing of national staff documents, ensure all documents for each employee are in order and complete, receive and dispatch HR documents to the field. Provide overall support to the HR department.
DUTIES AND RESPONSIBILITIES:
Human resources:
- Organize files of all national staff ensuring all necessary documents are on file and monitored including applications, contracts, code of conduct, job descriptions, holiday and sick leave, disciplinary documents, appraisals and staff contracts.
- Responsible for filing all HR documents including staff individual files
- Ensure all personnel files are properly organised according to the HR filing checklist
· Create files for newly recruited staff. Maintain recruitment records starting from VAF until exit formalities.
- Update electronic excel spreadsheets and HR database
- Liaise with Field HR Officers to obtain all staff records for personnel files in a timely manner
- Responsible for processing and maintaining staff insurance claims and all other records in consultation with the HRCO .
- Responsible for receiving and dispatching incoming and outgoing HR documents to and from the field
- Keep records of all official correspondence.
- Maintain all the staff leave record of national staff
- Provide administrative support regarding interviews Participate in the interview panel and facilitate interviews when needed.
· Orient staff on performance appraisals of field office and timely complete annual and probationary evaluations.
Other:
- Assist in briefing of newly recruited staff
- Draft letters, memos etc as requested
- Due to the nature of the tasks to be performed, confidentiality is a strict requirement.
- Any other tasks as requested by line manager.
Person Specification:
Essential
· University Degree
· Fluent in writing and speaking English and Urdu
- Proficiency in using Internet, Microsoft Word, Excel & Outlook.
- Ability to work independently
- Ability to use own initiative
- Strong organisational and administrative skills
- Ability to remain calm and to be diplomatic
- Ability to work in a team, flexibility and relationship building skills
- Problem solving skills in day-to-day and crises situations
· Show complete discretion in all matters concerning Merlin staff.
DESIRABLE:
· HR related degree
· Significant experience in previous INGO in similar position
· Physically fit as the job may require field trip
· Experience in health related programmes
Job Details
Today, Merlin is the UK's leading charity specializing in international health, sending medical experts to the front line of global emergencies. When disaster strikes, our doctors and nurses work around the clock to save lives fast. Working together with tireless health workers on the ground, we take countries shattered by war, earthquake or floods from emergency to recovery staying for as long as it takes. Merlin International Profile : Merlin specializes in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.Context and Background: Merlin has been operational in Pakistan since 2005, providing life saving activities for the most vulnerable communities in Kashmir, Baluchistan, FATA and KPK Provinces. Merlin first became operational in Pakistan following the 2005 earthquake in Kashmir, and has since responded to a number of emergencies including the Yemyin Cyclone in 2007 and Ziarat quake in 2008 in Baluchistan, and the IDP crisis from 2009 onwards, affecting various districts of KPK. Since 2008 Merlin has also been implementing a large-scale development project focusing on malaria control in Baluchistan, FATA and KPK, this has included acting as the procurement agent for Global Fund partners in Pakistan. Merlin is a major health player in Pakistan, working in close coordination and collaboration with all involved stakeholders. Merlins main objective in Pakistan has been to improve the health status of the population most affected by natural disasters, diseases and conflict. Merlin is committed to longer-term programming in Pakistan and plans to continue to operate to meet the health needs of the Pakistani population. In response to the July monsoon flooding disaster and subsequent health crisis, Merlin mobilized health and medical teams to lead a rapid emergency response to meet escalating health needs of flood-affected and displaced communities. Merlin has continued its regular programmes and extended coverage to communities affected by the flood; currently reaching approximately 2,000,000 people through the provision of essential health services, community management of malnutrition and communicable disease surveillance and management. Merlin is currently operating in Swat, Buner, Nowshera, and Charsadda districts in KPK province and Muzaffargarh in Punjab province. Merlin's model of care is based on the provision of an integrated package of health and nutrition services via static and mobile outreach services (currently supporting a total of 38 static health facilities and 26 mobile clinics). Merlin also currently supports seven diarrheal treatment units across all operational districts. Merlin has expanded its malaria control operations to six flood affected districts in Baluchistan and KPK provinces. This has been done through the initiation of malaria case management, surveillance and outbreak response in disease endemic parts of the country in partnership with the provincial malaria directorate. Merlin's malaria programs are therefore now reaching a total of 11 million people across 16 districts in KPK, Federally Administered Tribal Areas (FATA) and Baluchistan. Merlin works closely with the Ministry of Health, Health and Nutrition Clusters and Department of Malaria Control, to ensure close coordination and collaboration with all involved stakeholders.Merlin is currently implementing activities in Sindh Province, in the South of Pakistan, operating in two districts Dadu and Thatta, and Badin implementing an integrated health and nutrition response for flood affected populations.
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