Responsibilities
Maintenance of office logistical functions including coordination of teams working out in the field of the project consistent with Merlin protocols and procedures, to ensure programme objectives are achieved in collaboration with the Logistics Officer, Team Leader and the wider programme.
Operational
Responsible for carrying out non medical activities including local stock management and equipment maintenance in co-ordination with the Field Logistician & the National Logistics Officer.
Maintaining logistical files in conjunction with the Field Logistician and National Logistics Officer.
Assistance in stock control consistent with Merlin protocols and procedures.
Providing efficient and appropriate logistics support to all teams for the effective running of their site activities including camp set up, maintenance and re-supply.
Manage equipment, schedules and filing of documentation.
Ensure that communications equipment is maintained for the teams.
Ensure logistical systems and procedures are maintained and records are up to date.
Admin and Finance
Prepare timely cash forecasting information for the project office and support this function at all other times.
In the absence of the Logistics Officer be responsible for paying labour and maintaining receipts and records of programme expenses as per Merlin systems and procedures.
Input into the weekly and monthly sitreps, and helping to ensure these are sent in a timely fashion. Taking full responsibility for this function in the absence of the Field Logistician.
Human Resources
Supervise the guards, site managers and labour including training, and conducting appraisals in coordination with the Field Logistician, Medical Officer and Senior Project Officer.
To help train and support new staff members, including induction, security briefing and roles and responsibilities tutoring, in conjunction with the Field Logistician, Medical Officer and Senior Project Officer.
Assist in translation where necessary for other team members.
Security
Participation in the on-going monitoring of the security situation. Implementation of security measures according to Merlin security guidelines and monitoring of same in coordination with the Logistics Officer & Team Leader.
Supervise the safety of staff to include health and safety monitoring
Professional/Personal Requirements
Essential
Strong administration and organisational ability.
Good computer skills including excel and word
Ability to represent Merlin at all levels
Ability to remain calm and to be diplomatic at all times.
Excellent communication skills, with good spoken and written English
Experience working with an NGO
Excellent management and personnel skills
Ability and flexibility to understand the cultural and political environment and to work well with the local authorities.
Good team player.
Able to read and interpret a manual
Able to use own initiative and enable creative solutions.
Desirable
Previous logistical and operational experience.
Previous experience within the region.
Previous experience within a humanitarian aid organisation in an insecure environment.
Experience of project administration/management, and the ability to work independently.
Problem solving ability with equipment ranging from PC’s to vehicles radios and satellite equipment.
Technical background (not essential)
Construction experience
Job Details
Today, Merlin is the UK's leading charity specializing in international health, sending medical experts to the front line of global emergencies. When disaster strikes, our doctors and nurses work around the clock to save lives fast. Working together with tireless health workers on the ground, we take countries shattered by war, earthquake or floods from emergency to recovery staying for as long as it takes. Merlin International Profile : Merlin specializes in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.Context and Background: Merlin has been operational in Pakistan since 2005, providing life saving activities for the most vulnerable communities in Kashmir, Baluchistan, FATA and KPK Provinces. Merlin first became operational in Pakistan following the 2005 earthquake in Kashmir, and has since responded to a number of emergencies including the Yemyin Cyclone in 2007 and Ziarat quake in 2008 in Baluchistan, and the IDP crisis from 2009 onwards, affecting various districts of KPK. Since 2008 Merlin has also been implementing a large-scale development project focusing on malaria control in Baluchistan, FATA and KPK, this has included acting as the procurement agent for Global Fund partners in Pakistan. Merlin is a major health player in Pakistan, working in close coordination and collaboration with all involved stakeholders. Merlins main objective in Pakistan has been to improve the health status of the population most affected by natural disasters, diseases and conflict. Merlin is committed to longer-term programming in Pakistan and plans to continue to operate to meet the health needs of the Pakistani population. In response to the July monsoon flooding disaster and subsequent health crisis, Merlin mobilized health and medical teams to lead a rapid emergency response to meet escalating health needs of flood-affected and displaced communities. Merlin has continued its regular programmes and extended coverage to communities affected by the flood; currently reaching approximately 2,000,000 people through the provision of essential health services, community management of malnutrition and communicable disease surveillance and management. Merlin is currently operating in Swat, Buner, Nowshera, and Charsadda districts in KPK province and Muzaffargarh in Punjab province. Merlin's model of care is based on the provision of an integrated package of health and nutrition services via static and mobile outreach services (currently supporting a total of 38 static health facilities and 26 mobile clinics). Merlin also currently supports seven diarrheal treatment units across all operational districts. Merlin has expanded its malaria control operations to six flood affected districts in Baluchistan and KPK provinces. This has been done through the initiation of malaria case management, surveillance and outbreak response in disease endemic parts of the country in partnership with the provincial malaria directorate. Merlin's malaria programs are therefore now reaching a total of 11 million people across 16 districts in KPK, Federally Administered Tribal Areas (FATA) and Baluchistan. Merlin works closely with the Ministry of Health, Health and Nutrition Clusters and Department of Malaria Control, to ensure close coordination and collaboration with all involved stakeholders.Merlin is currently implementing activities in Sindh Province, in the South of Pakistan, operating in two districts Dadu and Thatta, and Badin implementing an integrated health and nutrition response for flood affected populations.
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