| Industry: |
Distribution and Logistics |
| Functional Area: |
Secretarial/Front Office |
| Total Position: |
1 |
| Job Type: |
Full Time/Permanent ( firstshift )
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| Job Location: |
Karachi, Pakistan |
| Gender: |
Doesn't Matter |
| Age: |
30 - 40 Year |
| Minimum Education: |
Bachelor's Degree |
| Career Level: |
Experienced (Non-Manager) |
| Minimum Experience: |
7 Years (Secretarial, Administrative) |
| Apply By: |
Jul 23, 2012 |
| Job Posting Date: |
Apr 23, 2012 |
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| Job Description: |
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- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange meetings for office personnel.
- Compose, type, and distribute meeting notes, routine correspondence, and reports.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Maintain scheduling and event calendars.
- Make copies of correspondence and other printed material.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Manage projects, and contribute to committee and team work.
- Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
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| Skills Required: |
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Education and Experience
Minimum 7 years with at least 5 years experience providing support at the senior level like CEO
Proficient in computer skills and excellent command over MS Office Suite (Especially in PowerPoint and Advanced Excel)
Knowledge of standard office administrative practices and procedures
Minimum Graduate
**Key Competencies**
Organizational and planning skills
Communication & Interpersonal skills
Travel Management
Initiative
Confidentiality
Attention to detail and accuracy
Flexibility
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