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Job Description

RESPONSIBILITIES:

General Responsibilities:

• To adapt to the changing environment of NGO sector and forces of the competitive world.

• To maintain constructive, purposeful, trust based and sincere relations with all colleagues working above or under whether directly or indirectly associated.

• To continuously upgrade own knowledge, skills, attitude and application to become more valuable member of MAP family.

• To update management and other concerned with any development, internal or external, which can be of help to improve quality, provide better services and effectiveness and efficiency.

• To participate in all meetings, committees, forums, projects and assignments as required and expected.

• To continuously think for betterment of MAP, it’s progress and its ability to fulfill its mission.

• To maintain highest standards of honesty and integrity in all disciplines.

Major Responsibilities:

Planning, Development and Management:

• Oversee health and Nutrition programs and interventions to ensure quality in designing, implementation, scheduling, tracking, and coordination.

• Design sectorial strategies for health and Nutrition department of Muslim Aid in Pakistan in line with international guidelines and priorities.

• Development of concept notes and proposals for initiation of new interventions focused on health and nutrition methodologies and advocacy involving all relevant stakeholders. 

• Providing realistic inputs in formulating organizational strategic plans, feedback on other departmental and sectoral policy & procedures and manuals.

• Supervise development of detailed implementation plans for each program /project under supervision and ensure compliance accordingly.

• Designing and implementation of monitoring and tracking framework for all projects under supervision.

• Provide guidance or inputs to rectify the activities diverting from program/projects objectives and seek advice from line manager.

• Monitoring of budgets utilization as per cash flows and recommending corrective measures

• Evaluating financial needs of all projects under supervision and submitting all necessary documents to receive funds accordingly

• Follow ups with relevant departments for timely procurement of goods and services.

Monitoring and Reporting:

• Close liaison with MEAL coordinator to ensure monitoring of all projects in accordance with organizational protocols. 

• Field visits for progress tracking, identifying gaps and guidance to teams accordingly and reporting corrective measures.

• To ensure that annual, quarterly and monthly work plans of all projects & staff are developed and being followed accordingly.

• Ensuring that all annual, quarterly and monthly or any other reports agreed with donors are submitted well in time. 

• Follow up and monitoring that projects’ teams are adherent to their work plans

• To ensure that proper approvals are sought from competent authorities before implementation of any important changes / decisions in projects implementation

• Ensuring that minutes of all meetings internal or external are documented and shared.

• Liaise and collaborate with other internal sections to ensure smooth functioning of system/policies.

Advisory and Capacity Building:

• Capacity building and guidance to teams through demonstration and feedback on their work.

• Technical inputs and strategic counselling to all programmatic components to ensure delivery of services as per agreed standards and principles.

• Facilitate staff wherever they feel difficulties during implementation of planned activities and guide them through experience & demonstration.

• Also review staff performance critically highlighting areas of improvement matching their outputs against signed job descriptions.

• Develop and review of Terms of Reference (ToRs) for consultancy, contract agreements and procurement papers in coordination of relevant departments.

• Timely and effective coordination with other support departments to address staff related issues.

Coordination:

• Develop sectoral strategies in coordination with UN agencies, government departments and other partners.

• Building synergies between departments and partners to optimize the use of available resources and avoid duplication of resources & efforts while maintain lively relations among all stakeholders.

• Liaising and collaborating with other UN agencies, government counterparts and implementing partners to ensure compliance with agreements and understandings.

• Advocating for organizational strategic priorities and programs among donors, government departments and other organizations working in geographically focussed areas.

• Coordinate with potential donors in close liaison of manager planning and development to seek funding for on-going and new initiatives health and Nutrition.

• Coordination with other sector managers of Muslim Aid to adopt integrated approach in designing new projects.

• Effective coordination and relationship building with other departments to ensure timely procurements, hiring, replacements and arrange support for teams in field.

• Leading visits of donors, evaluators and other missions to field areas as per organizational directions and reporting and sharing outcomes with management accordingly.

Compliance with Global Standards/Risk Management

• To take measures that global standards of HAP, DEC, SPHERE are effectively complied with throughout the project management and program management cycle. 

• To perform due role that the program related risks identified in the Risk Register of Muslim Aid Pakistan are effectively managed, mitigated; identify, assess and manage the risks exposure of the Education program on continuous basis

• Understand and comply with the Accountability framework of Muslim Aid taking necessary measures that the Framework is fully adhered to and institutionalized in health and Nutrition program

• To provide technical guidance and leadership in the implementation of SPHERE standards during emergency health and Nutrition interventions

Gender and Tackling Exclusion

• To have knowledge & experience of institutionalizing gender and inclusion into program design and implementation

Required skills and experience

• Muslim Aid is looking for a dynamic, creative and result-oriented person with ability to work with rights based approach 

• Ability to grow and expand business in line with strategic priorities of Muslim Aid

• Sound communication skills:  for example, ability to represent Muslim Aid in meetings with donors and clusters etc

• Have knowledge and experience of working with institutional donors such as ECHO, EU, UN, DFID etc

• Ability to produce clear and timely written communications in the form of proposals and reports. 

• Good understanding of HAP, DEC and SPHERE standards and provisions. 

• Knowledge and experience of gender issues and advocacy 

• Numeracy, budgetary and financial reporting skills.

• Ability to use initiative when required and when appropriate.

• Ability to effectively manage own time.

• Ability to manage a multi task work load and be flexible to altering priorities in order to respond to changing demands.

• Experience in training and building the capacity of others.

• Ability to live and work well with others in a team situation.

• Strong administrative skills and ability to effectively use technology and follow departmental procedures.

• IT skills: knowledge and experience of MS Office packages (Word, Excel and PowerPoint) essential. 

• Demonstrate a commitment to gender and diversity issues.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Masters in Social Sciences or Public Health
Career Level:
Experienced Professional
Experience:
5 Years - 8 Years
Apply Before:
Oct 09, 2016
Posting Date:
Sep 23, 2016
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Muslim Aid

N.G.O./Social Services · 301-600 employees - Islamabad

Muslim Aid, an international relief and development agency working to alleviate the suffering among the worlds poorest and most needy communities regardless of race, creed or nationality across the globe.