P.A to CEO

Job Description:

• Manage and maintain the CEOs diary and email account & Office files
• Filter emails, highlight urgent correspondence and print attachments & prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between her and her direct reports and the committees and groups to which she is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Minute of all relevant meetings as required and distribution to the participants
• Ensure guests meeting with the CEO at all levels.
• Provide a service that is in line with the CEOs work habits and preferences
• To fulfill requirement of CEOs home assignments accordingly

Skills and Specifications

• Ability to operate individually and employing solid decision-making skills
• Ability to develop and maintain highly effective relationships, externally and internally
• Ability to influence professionals of senior management level
• Solid sense of confidentiality and discretion
• Should have strong coordination with internal & external client as per the requirement
• Exceptional interpersonal, leadership, and communication skills