| Industry: |
N.G.O./Social Services |
| Functional Area: |
Administration |
| Total Position: |
1 |
| Job Type: |
Full Time/Permanent
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| Job Location: |
Thatta, Pakistan |
| Gender: |
Doesn't Matter |
| Minimum Education: |
Master's Degree |
| Degree Title: |
Masters in business administration or related subject. |
| Career Level: |
Experienced (Non-Manager) |
| Minimum Experience: |
2 Years |
| Apply By: |
Aug 22, 2012 |
| Job Posting Date: |
Aug 8, 2012 |
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| Job Description: |
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Purpose:
- The Administration Officer is responsible to support the smooth functioning and operation of the Program Unit.
- She/he ensures effective and accurate resources management, in accordance with Plans rules guidelines and regulations.
- He/she will ensure that the childrens rights and welfare come first.
What does the job holder plan?
- Plans for the smooth functioning of the Program Unit
- Plans for sharing lessons learnt and best practices in Program Unit administration.
What are the outputs and deliverables?
- Ensure a transparent and complete procurement process according to Plan Policy.
- Participate in bid evaluation.
- Manage equipment and facilities.
- Ensure and monitor cost effective vehicle use.
- Practical arrangements of workshops and other events.
- Maintain an update of Program Unit inventories.
- Maintain leave record of all Program Unit staff
- Shall be the security focal person responsible for providing support for all security related matters
What does the post holder oversee?
- Procurement.
- Maintenance and upkeep facilities
- Travel schedules and vehicle movements
- Program Unit leave records
- Security matters
Criteria for Success: Monitoring and evaluation reports that show that:
- Audit report which shows the work carried out follows Plan procedures and policies.
- Plan staff and partners value the contribution of Plans administration support.
What are the primary linkages for this post?
- The Program Unit staff
- Suppliers
- Plan partners
- Country Office administration, Security and HR department
Behavior
- Demonstrate approach to work that is characterized by commitment, motivation, energy and flexibility.
- Able to relate to children and their caregivers and establish rapport quickly and effectively.
- Able to credibly represent the Plan Pakistan to all stakeholders.
- Able to work calmly under pressure.
- Commitment to the rights and needs of children and values of Plan.
Skills Specific to the Post
- Verbal communication skills, able to articulate the vision of the Plan program to different audiences.
- Good written skills, particularly for report writing.
- Ability to control budgets and deliver projects to agreed parameters.
- Computer proficiency (MS Word and Excel)
- Strong organizational skills.
Qualifications and Experience
- At least two years working experience preferably in development organization.
- Experiences of working with partnerships.
- Ability to work with diverse teams and sharing work appropriately.
- Ability to prioritize and manage a varied workload, often to tight deadlines.
- Masters in business administration or related subject.
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