Documentation Officer
| Industry: | N.G.O./Social Services |
| Category: | Data Entry |
| Total Position: | 3 |
| Job Type: | Contract |
| Job Location: | Peshawar |
| Gender: | Doesn't Matter |
| Minimum Education | Bachelors |
| Minimum Experience: | 2 Years |
| Apply By: | Apr 6, 2012 |
| Posted: | Apr 6, 2012 |
| Job Description: |
| · Collect updated data from warehouse i.e. commodity receiving and dispatching information from Documentation Assistants on daily/weekly basis; · Collect daily food distribution data for each Village Tract/Township from the relevant Documentation Assistants, compile them by each sub-office/region and submit to the Food Security Advisor for his/her review; · Create a database for all the beneficiaries by each Township; · Keep updated all the key personnel on day-to-day distribution plan activities; · Update daily distribution board with information on food stock and Village Tract distribution activities; · Compile weekly/monthly distribution reports received from the Documentation Assistants and summarize them for submission to donors and SC management. · Review/check all SC/WFP incoming/outgoing waybills, outlet distribution reports, muster rolls, loss reports in order to ensure that the weekly/monthly distributions reports submitted by the Documentation Assistants are correct and matched with all the related papers/documents; · Assist and direct the Documentation Assistants in filing necessary documents like 1) beneficiary lists, 2) distribution plans, 3) SC/WFP incoming and outgoing waybills, 4) outlet distribution reports, 5) muster rolls, 6) loss reports etc, in separate files; · Prepare WFP invoices and submit the same to the Food Security Advisor on the 10th of each month for verification and submission to WFP in a timely manner; |
| Skills Required |
| Candidate must be proficient and resourceful enough to fill most customer requirements like: |
| Bachelors Degree Demonstrated 1 to 2 years of overall experience; and a minimum 1 year of specific development sector experience Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform Excellent skills on computer operations, especially MS Word and Excel Community mobilization skills Problem solving ability Fluency in written and spoken English |