One of Plan’s global strategic priorities is to grow and diversify its sources of income. In the Asia region Plan International believes it can increase its income to USD100 million per annum by 2015 from its current portfolio of approximately USD 60 million.
The Resource Mobilization Specialist (RMS) is required to:
- Actively support the achievement of Plan International, Pakistan’s targets and consequently contribute to regional targets through actively seeking and maximizing opportunities for additional funding from a variety of sources
- Prepare high quality grant proposals with support from technical advisors and other relevant staff in Donor formats, templates and requirements
- Significantly enhance organizational profile through strong and active networking with donors/stakeholders;
- Develop linkages with Donors and Bilateral funding agencies, so that Plan is able to competitively bid for funding through timely information.
Dimensions of Role:
1. Covering of donor portfolio development.
2. Proactively works with National Organization ( NO) counterparts and grants department to identify and win appropriate grant opportunities
3. Oversight and coordination of the development, writing and packaging of grant proposals for eventual submission to Donors through grants department.
4. Preparation and maintenance of up-to-date information database on proposals/concept notes, and submissions for the Country Management Team (CMT) and for the grants team for their use in different periodic reports for regional and other offices;
5. Working in line with the country grant target of USD 55.5 million (FY 11-15)
Typical Responsibilities - End Results of Position:
Plan Pakistan has a portfolio of suitably large long term grants and pipeline of future funding opportunities to maintain agreed future grant expenditure targets
· Ensuring that at least 50% of grants proposals that are submitted are successful.
· Systematic development of excellent working relationship with donor representatives and NO counterparts in Pakistan
Plan Pakistan has expanded its capacity so that it is able to further develop strategy and pursue funding opportunities successfully
o Researching potential opportunities for grants funding ;
o Packaging grant proposals to suit the requirements of different donors;
o Building successful, proactive relationships which align donors priorities with programme needs;
o Ensuring successful on-going donor relationship management and ‘ownership’ of relations with donor representatives locally;
o Understanding which sources and types of funding are / are not appropriate to CO needs;
o Developing strategic partnerships;
o Understanding how to effectively represent the organization;
o Develop and run systems in-house for the process of exploring, analyzing and accessing funding opportunities. This might include:
o Setting up pipelines for project development;
o Developing a knowledge bank of donor requirements and systems by donor;
o Setting up a roster of suitable resources/consultants for proposal development should that capacity not exist internally
· Developing a process with finance / grants teams to ensure all categories of programme (direct and indirect) costs are taken into account at the conceptualization and submission stage of grant preparation.
· Developing a comprehensive tracking, evaluation, monitoring and reporting framework for external grants;
· Engaging with donors and representing the organization in a professional manner which reflects positively on Plan as an organization;
· How to match the Country Strategic Plan with donor opportunities. The post holder will need to be creative in seeing opportunities to present to CMT that they could use to ensure implementation of their CSP and in line with the principle of programme-led growth.
Communications and Working Relationships:
· Excellent working relationships will need to be built with the CO programme team, grants team, National Organization counterparts, the Country Director and Country Management Team. The post holder will also be required to work closely with finance team.
· Regularly inform and advise Plan Pakistan’s grants and management team of strategic funding information and trends to ensure Plan has necessary information to secure funding.
EXTERNALSome of the larger donors who have supported Plan Pakistan programmes include DFID, EU, OFDA, Unicef, UNOCHA, WFP, FAO, AusAID, ADB,and SIDA. In recent months efforts have been made to secure funds from CIDA, ECHO and World Bank as well. Some of the proposals are still in the pipeline. Plan Pakistan is also part of framework agreement with SNO, FLNO, NLNO and UKNO. The post holder will make all possible efforts to maintain strong relationship with existing/recent donors and also ensure that the Plan Pakistan is able to secure funds from donor who have not yet contributed or contributed on a limited scale to Plan programmes;Qualification and Experience
· Advanced University Degree (Masters or Higher preferred) in Social sciences, Development Studies or a related field from a reputable and recognized institution with five years working experience in the same field.
· Demonstrable, progressive work experience in this or related discipline with a recognized institution.
· 8-10 years of demonstrable experience of preparing successful project concepts and grant proposals.
· Excellent knowledge of donors in the country, in particular, and outside the country in general and the range of requirements they might require
· Knowledge from experience on the systems needed to ensure donor compliance at proposal and implementation stage
· A knowledge of result based management and the development of impact indicators
· Knowledge of issues within the country and working knowledge of major interventions
Physical Environment and Demands:
- Regular/extensive travel (approximately 40% of time will be spent outside office for the assigned tasks)
Level of Contact with Children:
Low contact: No contact or very low frequency of interaction