| Industry: |
N.G.O./Social Services |
| Functional Area: |
Operations |
| Total Position: |
1 |
| Job Type: |
Full Time/Permanent
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| Job Location: |
Tando mohd khan, Pakistan |
| Gender: |
Doesn't Matter |
| Maximum Education: |
Master's Degree |
| Degree Title: |
University Degree in Business Administration, Supply chain management, Accounting, or equivalent combination of education and work experience |
| Maximum Experience: |
4 Years (3-4 years experience in similar capacity in reputable INGO.) |
| Apply By: |
Jul 31, 2012 |
| Job Posting Date: |
Jul 16, 2012 |
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| Job Description: |
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Main Purpose of Job
The purpose of Finance & Operations Officer position is to oversee the overall Admin/ Finance/ logistics and Human Resources management of as per the programs goal and objectives. Job responsibilities are very broad and may include anything needed to set up and maintain operations and frequently involve work with other agencies to accomplish this objective.
Major Tasks
As part of the Operational Unit and under the direct supervision of the Program Manager, the incumbent of the post will have the following responsibilities:
- Formulates and coordinates all supplies control measures, supplies tracking systems, accounting systems and generally accepted commodity accounting principles to ensure compliance at all levels.
- Identify requirements and establish and maintain all logistical infrastructures for administration and operations.
- Identify and analyze procurement and transport requirements including those of partner agencies as appropriate.
- To update vehicle management system regularly.
- To Check vehicles log sheet on daily basis and complete checkups once in a month i.e. engine, Tyres, battery, Ac, heater, break etc condition
- Review all financial entries for accuracy and compliance
- Perform reconciliation of all sub-ledgers, Perform monthly intra-company reconciliation.
- Ensure monthly preparation of bank reconciliations.
- Assistance in internal reporting, Supervise deduction of withholding taxes
- Payroll and computation of gratuity and other staff benefits and tracking
- Ensure that expenses are timely and appropriately charged to respective Fund Codes
- Ensure that donors audit requirements are met as per contract.
- Ensure that Partners Advances are liquidated well ahead of contract closing and Expenses are included in donor report on time.
- Ensure that no unallowable/ineligible costs are charged to any donor.
- Oversee the effective running of the financial procedures of field office, including Procurement, Logistics and communications, safety and security of office premises etc
- Implement the policies, procedures and systems as defined in the QC Operations Manual.
- Respond to staff routine inquiries in accordance with the HR established policies and procedures.
- Assist, implement and evaluate plans for a variety of HR plans, and initiatives.
Working Conditions
The post is based in Tando Mohammad Khan
Essential requirements
- Must be well groomed and having a pleasant personality
- Must operate a decent dress code
- Must have excellent communication and interpersonal skills
- Responsible, Adaptable & Flexible
- Good planning & prioritizing skills
Qualifications and Competencies
The incumbent must have proficient knowledge in the following areas:
- University Degree in Business Administration, Supply chain management, Accounting, or equivalent combination of education and work experience.
- 3-4 years experience in similar capacity in reputable INGO.
- Demonstrated qualities of oral and written communication skills, culturally sensitivity and ability to work with people of all faiths.
- Computer literate, i.e. familiar with MS Word and Excel.
Language skills
- Effective verbal and listening communications skills.
- Excellent Communication skills in English, Urdu and Local Language
The incumbent must demonstrate the following skills:
- Reliable, efficient, detail oriented, and responsible.
- Excellent interpersonal communication skills.
- Ability to handle multiple task
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| Skills Required: |
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Reliable, efficient, detail oriented, and responsi
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