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Project Officer

Right to Play Unverified

Multiple Cities, Pakistan

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Posted Aug 25, 2015 11 views

Job Summary

  • The Project Officer (Previously Known as Project Coordinator) reports directly to the Program Manager and is responsible for the effective administration of the project and reporting on the outcome to internal and external contacts as required.
  • In accordance with Right To Play (RTP) approved policies and procedures, the incumbent shall be responsible for the for the responsibilities:

1. Project administration 45%

  • Contributes to the formulation of the project strategic plans feeding into the overall country strategic plan.
  • Prepares and leads the implementation plan of project activities from existing operational plan.
  • Guides Supervisors on executing the activities in each project location.
  • Oversees activities are compliant with RTP methodology and standards.
  • Oversees community events such as Play Days to promote topics/issues related to their needs.
  • Develops and strengthens understanding of our project management cycle with project staff and partners.
  • Compiles reports received from the Supervisors and submits monthly activity reports to PM/PO.
  • Completes monthly budget projections and tracks expenditures.
  • Participates in the planning of budget and tracks activity expenses occurred against cash projections.
  • Procures project equipment as needed and within authorization levels set in the In-Field Authorization Levels policy.
  • Coordinates facility upgrades based on the needs of the project site.
  • Arranges for storage and delivery of sport equipment to participating schools.
  • Coordinates with other NGOs/CBOs to ensure participation in partner events.
  • Monitors security situation in project location and reports to the PM/PO.

2. Team management 20%

  • Conducts performance appraisals for all direct reports and provides regular feedback on performance.
  • Oversees performance of any contract staff such as security guards.
  • Ensures staff understands and complies with policies of RTP.
  • Assesses training needs for the project with input from project staff, partners and stakeholders.
  • Oversees training of coaches delivered by Supervisors and observes coaches performance for certification.
  • Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff.

3. Networking, representation and partnership building 15%

  • Shares activity plans with local NGOs, CBOs (community-based organizations) and looks for synergies and opportunities to work together.
  • Maintains a positive working relationship with Ministry of Foreign Affairs, Ministry of Education and other Ministries and partners.
  • Ensures implementation of Memorandum of Understanding (MoUs) and agreements with local representation of Government, UN Agencies and partner organizations.
  • Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities.
  • Coordinates planning meetings with partners and represents RTP in various platforms.
  • Facilitates participation of Athlete Supporters in project activities and events.
  • Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships.

4. Monitoring and reporting 15%

  • Visits project locations to oversee activities, events and collects information to report on performance outcomes.
  • Works with school directors and teachers to develop their understanding of RTPs monitoring and evaluation system as it relates to reporting on children and teachers actively involved in sport and play activities.
  • Ensures accurate collection and timely submission of quantitative and quantitative monitoring information according to RTP monitoring tools.
  • Submits regularly reports to PM/PO and occasionally external stakeholders including Ministries, partners and donors.
  • Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM.

5. Performs other duties as assigned 5%

Skills

Competencies / Personal Attributes

• Excellent interpersonal and communication skills both written and verbal
• Self-starter with ability to work with minimal supervision
• Strong organizational and delegation skills
• Able to meet deadlines and prioritize tasks

Technical Skills

• Computer literacy in outlook and PowerPoint. Intermediate Word and Excel.
• Understand project management cycle
• Effective report writing and analytical skills

Languages

Fluency in spoken and written English and local language(s).


Desired Qualifications (An Asset)

• Knowledge in child and/or adult education
• Knowledge in Sport for Development
• Experience developing and managing budgets

Job Details

Industry:
N.G.O./Social Services
Functional Area:
Project Management
Total Positions:
4 Posts
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Islamabad, Khairpur, Mirpur Khas, Sanghar, Pakistan
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Social Sciences, Business Administration, management
Career Level:
Department Head
Minimum Experience:
4 Years (minimum experience in project administration or community work including managing direct reports.)
Apply Before:
Sep 14, 2015
Posting Date:
Aug 25, 2015

Right to Play

N.G.O./Social Services · 11-50 employees - Islamabad, Khairpur, Mirpur Khas, Sanghar
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