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1.0 JOB DESCRIPTION Position - Admin & Finance Assistant
- Department
- GFATM R9 HIV
- Reports to
- Finance Coordinator R9
- Direct Reportees / Supervision Grade
2.0
POSITION OBJECTIVES To implement GFATM R9 HIV AIDS project activities by establishing CHBC site working in collaboration with PRs, SRs and by using implementation and quality assurance plans and tools for the project. 3.0
JOB RESPONSIBILITIES, DUTIES AND TASKS 3.1 Core Responsibilities & Duties 1. Prepare/verify cash payments for program related activities, 2. Handle petty cash receipts & disbursements 3. Prepare daily petty cashbook in Microsoft excel 4. Follow up and ensure timely adjustment of operational advances 5. Assist in the preparation of CHBC monthly financial report 6. Prepare/verify cash payments. 7. Supports regular maintenance of records, documentation, etc. of the finance section 8. Completes all necessary paperwork to enable authorization for payments 9. Supports the finance section in preparing timely monthly accounts 10. Supports the elaboration/calculation of travel claims 11. Assists Finance department for any task assigned 12. Data and documentation verification 13. Accuracy of data and documentation 14. Responsible for all admin related tasks at CHBC site 15. Any other task as assigned by Supervisor 3.2 Occasional Significant Duties - Support in organizing project related events/meetings/workshops
- As assigned by Project Senior Officer
4.0 JOB SPECIFICATION (MINIMUM JOB REQUIREMENTS) Education - MBA/M.Com
- Total Work Experience (In Yrs)
- 2-3 year
- Sector Experience (In Yrs)
- 2 years experience in HIV AIDS
Skills:
- Coordination, procurement, logistical arrangement, financial management, book keeping and record keeping skills
- Basic Ms office and Excel skills and any financial software
- Able to travel to field on regular basis
5.0 DECISION-MAKING & AUTHORITY This position requires some decision making. 6.0 PERFORMANCE INDICATORS 1. Maintain all bills and other financial record on regular basis
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