Posted Oct 03, 2016 2 views
Solotech Labs (a project of SoloInsight Inc. USA) is looking for a female C-Level Executive Assistant with excellent verbal and written (American) English communications skills. The Executive Assistant (EA) will work from Lahore, Pakistan office and will perform specialized, complex administrative activities in support of the Chief Executive Officer (CEO) in USA Head Office,as per US time zone*(see note below)This position is responsible for working both independently and in close collaboration with members of the executive leadership team. EA will support the CEO through writing, information coordination, relationship management, and project management. The Executive Assistant fills a critical role, serving as the primary point of contact and working to ensure smooth operations of the executive`s office.The successful candidate must be a trustworthy, professional, flexible and able to thrive in a fast-paced, dynamic environment where work outside of normal working hours is a norm. The EA will provide seamless support to the CEO, including
- Create, manage, and maintain a complex daily calendar, including a range of internal and external meetings in a highly dynamic environment, requiring frequent re-prioritization and shifting appointments
- Liaising with Other C level executives and working directly with them on scheduling and calendar coordination
- Draft, review, and execute executive correspondence which includes letters, memos, emails, and timely responses to actionable requests
- Assisting CEO with project management, spreadsheet preparation, and research for special projects.
- Managing complex schedule and travel arrangements and coordination, working closely with travel vendors/ agents to schedule and book travel, and composing detailed, complex travel itineraries
- Maintaining executive contact lists and electronic and electronic paper filing systems and ERPs/ CRMs.
- Handling highly confidential, proprietary, and time-sensitive materials in a professional and discreet manner.
- Handling highly confidential, proprietary, and time-sensitive materials in a professional and discreet manner.
- Handling administrative tasks: reconciling expenses, creating and maintaining e-mail aliases, and coordinating cross facilities IT teams in providing executive services.
- Keeping abreast of organizational changes and business priorities of the company
Candidate should have:
- excellent verbal and written English (American) communication skills.
- Ability to work in US Time zones from our office in Lahore and home.
- At least 2 years of experience with CEO/ C-Level Executive in a Multinational company with same responsibilities.
- Superior organizational skills, impeccable accuracy, and attention to details
- Ability to prioritize, multitask, and react with appropriate levels of urgency and flexibility
- Strong communication and interpersonal skills
- High level of professionalism dealing with other executive members, analysts, colleagues, partners, and customers
- Ability to provide expertise and coaching to internal staff on best practices and requirements when working with CEO
- Independent, self-motivated, and proactive work ethics
- Expertise in MS Office.
*(US time Zone for Chicago, IL, United States of America: that currently translatesfrom Approx 6:00 pm to 3:00am (Pakistan Standard Time - PST), the candidate can choose to work from office or home for late night hours work subject to approval from the CEO)
Specific Tasks
- Executive Assistance
Job Details
Soloinsight Pvt. Ltd.
Soloinsight Pvt Ltd is a subsidiary of SoloInsight Inc, USA, provides technology solutions using an identification platform of integrated software and sensors to help customers manage critical resources – security, personnel, assets, and visitors – while maintaining compliance. Through 10 years of engagement with our customers, we have crafted accurate, swift, and elegant recognition solutions
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