| Industry: |
Mining/Oil & Gas/Petroleum |
| Functional Area: |
Secretarial/Front Office |
| Total Position: |
1 |
| Job Type: |
Full Time/Permanent
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| Job Location: |
Karachi, Pakistan |
| Gender: |
Female |
| Age: |
24 - 35 Year |
| Minimum Education: |
Bachelor's Degree |
| Career Level: |
Experienced (Non-Manager) |
| Minimum Experience: |
6 Years |
| Salary Range: |
PKR. 50,000 - 70,000/month |
| Apply By: |
Jun 6, 2012 |
| Job Posting Date: |
Mar 6, 2012 |
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| Job Description: |
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The Executive Secretary is responsible for providing secretarial support in order to ensure that services are provided inan effective and efficient manner.
Principal Accountabilities/ Responsibilities:
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Assist CEO in tracking projects
- Responsible for drafting correspondence, organizing and maintainingpaper and electronic files, creating presentations and reports.
- Receive, direct and relay telephone messages and fax messages
- Reviews, proofreads, and edits documents
- Performs a variety of executive support tasks that are highly confidential and sensitive
- Updates CEO on status of issues before scheduled meetings and sends out meeting minutes after every meeting
- Assists in recruiting and staffing resources
- Performs related work as assigned
Key Performance Indicators:
- Escalating queries from field operations and other departments
Handling both written and verbal communications
- Creating reports and presentations on timely fashion
- Deliverance of requisitions as per CEOs and Managements instructions
- Provide a high standard of presentation and accuracy in respect of allsecretarial duties that support the delivery of all KPIs
- Efficient correspondence between different departments in order to ensure that all assigned deliverables are being met.
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| Skills Required: |
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Competencies
Requirements
- Recent experience as an Executive Secretary, Executive Assistant, - Excellent interpersonal/communication skills
Skills set Required
- Ability to work under stress and meet deadlines
- Fluency in written and spoken English
- Excellent command over MS Office
- Can easily correspond and supervise different teams.
- Presentable Looking
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