Posted Oct 17, 2014 1 views
SUMMARY OF POSITION
Responsible for front office management, including guests relation and PABX system, postal arrangements (inbound and outbound), and provide assistance in travel arrangements and schedule meetings.
Main Job Tasks and Responsibilities:
Attend all incoming calls, accountability to deliver the message correctly, (internally & externally),
Note down messages, deliver the message to the concern via emailTo receive all incoming mails/ couriers. Record & deliver mails to the concern department or person & take receiving.
To control the information flow of the senior management where about & all confidential calls & mails
To provide time to time assistance to Manager Administration in performing the routine task.
Accommodate board / meeting rooms reservations.
Update contact data, extension list, office / Warehouses addresses of all TOPL staff.
Update data of Vendor's contact information.
Record keeping of all mails received (postal).
General administrative & clerical support
Ensure timely arrangements for traveling & Hotel accommodation, Transportation/Car rentals for domestic travels.
Create travel itineraries and distribute to staff.
To coordinate with the nationwide Hotel chains to have cost effective solutions & value added services.
Processing of all invoices pertaining to Hotels, Travel Agents .& Rent a Cars.
Responsible for maintaining data pirating to Travels, Hotel accommodations, Transportation/Car rentals, on monthly basis to have cost analysis report.
To ensure cost effective & appropriate arrangements and execution of the entire Travel Desk Operations.
Any other task assigned by the Management.
Skills
Must be proficient in Microsoft Office and Internet
Job Details
TOTAL Oil Pakistan (Pvt) Limited
TOTAL is a multinational energy company committed to leveraging innovation and initiative to provide a sustainable response to humankind's energy requirements. The fourth largest integrated oil and gas company in the world, TOTAL operates in more than 130 countries and has over 95, 000 employees. In addition to conducting our business according to the highest standards of professional behavior, we maintain an ongoing commitment to transparency, dialog and respect for others. TOTAL ATLAS LUBRICANTS PAKISTAN (PVT.) LTD. was established in 1997, with the objective of providing high quality lubricating solutions to both the Automotive and Industrial sectors. We have since experienced a consistent growth and built a solid sales base. We are looking for energetic, creative & committed professionals to join our team for our continuous & rapid expansions in Pakistan. If you are ready to play an active role in furthering the success of TALP.
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