Key Responsibilities:
- Coordinate in developing and appropriate dispatching of Partner contracts, follow up on extension letters, probation evaluation and other official letters.
- Manage travel and accommodation arrangements for staff as per requirements and admin procedures.
- Provide logistical support in recruitment processes; organizing test, interviews, trainings and official events.
- Administratively assist HR & Admin Coordinator in arranging TNAs and design appropriate content and material to meet varying needs to meet PDPs (Personnel development plans).
- Support in Interpretation and implementation of administration policies and practices in organization.
- Coordinate with WAP staff and vendors for procurement processes and act as focal person for external correspondence in this regard.
- Make sure that documentation and other legalities related to the rented premises are completed and their renewals/notices are processed timely.
- Coordinate with Insurance Company for staff health and life insurance correspondence regarding reimbursements of claims, queries, and staff addition deletion updates.
- Supervise office fixed assets repair and maintenance, also keeping close eye on office premises for any repair/development required.
- Maintenance of hard files and electronic record keeping of personnel files.
- Determine office spaces and inventory required for staff needs.
- Supervise kitchen operationsand mess budget and ensure it is running on no profit no loss basis.
- Coordinate with suppliers/service providers and partners for their invoices and maintenance of complete record of all evidences.
- Process payments and follow up with finance for settlement of invoices. Also check compliance and supporting documents of request for payments.
- Supervise the log book maintenance for generator installed and generate monthly fuel consumption reports to analyse the efficiency of this generator.
- Administer the admin petty cash system and ensure appropriate record keeping.
- Generate admin monthly report of operational activities conducted throughout the month.
- Recognized Master’s degree holder in Management Sciences.
- Minimum 3-4 years of experience with INGO’s/ development sector in similar role.
- Must be Computer proficient, well understanding with computer software especially MS Office (Word, Excel, Outlook) to manage electronic data record.
- Good communication skills in English and Urdu.
- Creative and have proactive personality.
- Ability to work effectively under pressure and proven track of introducing efficiency in delivery of work.
- Ability to work in a cross cultural environment with multinational staff.
- Strong interpersonal skill.
- Ability to work in and contribute to team building environment.
Job Details
WaterAid is an international not-for-profit, determined to make clean water, decent toilets and good hygiene normal for everyone, everywhere within a generation. Since we started in 2006 in Pakistan, we’ve remained resolutely focused on tackling these three essentials that transform people’s lives. Without all three, people can’t live dignified, healthy lives. With all three, they can unlock their potential, break free from poverty, and change their lives for good. Children grow up healthy and strong, women and men get to earn a living, whole communities start to thrive. It sounds normal and it should be. By inspiring people and sparking chain reactions we help deliver lasting change in what’s normal. By working closely with partners internationally and on the ground in some of the toughest places in the world, we help achieve widespread change. Millions of people have already taken control of their lives and built better futures.
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