Finance Officer

Key Responsibilities:

Grants Management (countrywide role)To prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensure the review of such reports by the CR, Programmes Manager, and UK office prior to submission as per donors reporting schedule. Coordinate donor audit, as required by donor and coordinate internal control audit for all offices per annum in consultation with FM and office management.

Performance Standard

1. To provide the CR, Programme Managers, other budget holders and senior staff members with monthly actual-to-budget expenditure reports and analysis for all grants and budgets by 15-20th working day of each month.
2. To obtain code for new donors/project / activities and ensure that it is updated in the system deal with donor allocation in SUN and maintain hard files of all donors.
3. Initiate and implement actions necessary to correct weaknesses reported in donor audits and internal audits within a quarter of the audit report.
4. Coordinate with Programme team to submit any changes, NCE etc to donors as per guidelines and timelines of the donors.
5. In time prep of Donor reports and its reconciliation with narrative reports and ledger before submission as per schedule of donor reporting
6. To maintain up-to-date records of all grant payments made by donors and in consultation with FM to follow-up and supervise the timely collection of contractual and other receivables including outstanding payments from donors.
7. In collaboration with the admin and log oversee the protection of the country programme assets per Donor and WAP Fixed Assets Management guidelines. At least half-yearly recon with financial record and annual physical verification
8. Provision of DSR on monthly DSR to the budget holder by the 20th working day of each month.

Treasury (countrywide role)

To regularly review, implement, and monitor systems and procedures necessary to maintain accurate forecasts of cash requirements for meeting future spending, including commitments. Performance Standard

1. Sufficient funds are all times available to country programmes by submitting monthly cash forecast & request to UK Office by 15th Working day of each month
2. Keep FM update of the claims/amounts due to/from donor by providing consolidated report by each month
3. Investment of surplus money in the WaterAid saving account to get maximum benefits from the idle funds.
   

Budget (countrywide role)

To coordinate with Programme Managers and budget holders for the preparation and review of new project budgets as per donor guidelines and of annual MPB as per guidelines issued by UK Office.

Performance Standard

1. Comparative analysis of the budgets at detail and summary level with comments for changes in all budgets components (i.e. HR, Support, Porgramme and partner budget budgets) at least one week before submission date to UK Office.
2. Budget holders are provided with summary of programme-wise project budget and overall summary for their analysis and review
3. Monthly break up of annual budgets are properly coded and uploaded to SUN, such that it reconciles month-wise, project-wise and sector-wise with shape of the budget issued by UK Office.
4. Support in reforecast on quarterly basis and suggest to management for best way of the process.
5. Ensure the reforecast figure is as per plan and reconcile with funding
6. Updating of monthly funding matrix for Finance Manger and update if required

Partner Financial Management (countrywide role)

Financial assessment of potential implementing partners and producing assessment report including. Financial monitoring and capacity building of Implementing Partners regular basis. To conduct regular partner visits to carry out financial reviews as necessary and submit report within one week of the review.

Performance Standard

1. Assessment using WaterAid standard format is completed in allocated time and report provided within 1 week of assessment
2. A checklist is monthly updated to gauge if partners are complying with all financial requirements as outlined in partnership agreement
3. Assess programme manger and admin department to finalize the partner agreement
4. Coordinate with programme team and partner for timely disbursement and ensure no idle funds with partners
5. Ensure that partner submitted the monthly return on time and without error by 2nd working day of the next month
6. Coordinate with Programme Manger for approval of the return
7. Uploading in SUN by 8th working day of the next month
8. Updating of the partner balance and reconcile with partner record and WAP ledger before monthly closing.
9. At least one field visit per quarter per programme/partner

Training (countrywide role)

Provide basic financial management training/refreshers to WAP budget holder and staff on regular basis.Performance Standard

1. Have conducted per annum at least 1-2 basic financial management trainings for WaterAid staff in particular non-finance staff and for partner staff
2. To prepare the TNA (Training need assessment) for partner finance staff and prepare capacity building plan for them with the help of Programme Manager.

1. To review the work of other Finance team members, as required/assigned.
2. Arrange necessary cover in absence of Finance staff
3. Provide cover for FM or other finance staff at HO if necessary
4. Prepare and share with Pakistan staff the finance updates monthly by 5th working day
   

• ICMA,CA(Inter), ACCA, MBA, M. Com.
• Understanding of technical, accounting and donor rules
• Knowledge about the financial management for Non-profit organization
• Training skill

• At least fouryears’ work experience in similar role
• Experience of managing SUN and Vision accounting system
• Experience to deal with partnership management
• Experience of internal, external and donor audits

• Ability to regulate own time and perform to deadlines.
• Command on MS Office. Experience on accounting programmes will be a plus.
• Good interpersonal and communication skills
• Report writing skill
• Analytical and problem solving skill
• Communication skills, both for a professional/specialist and lay audience
• Knowledge of local/regional languages

• Time management and ability to prioritise multiple, competing tasks
• Self motivated person able to work without close supervision
• Active team player.
• Able to work effectively in a diverse team environment
• Ability to train and motivate partners and staff effectively in a fast-paced environment
• Able to effectively promote WaterAid’s mission values, and objectives
• WaterAid Pakistan Programme, like other INGOs working in Pakistan, some time has to operate in risky environment/areas. WaterAidhas an early warning system for all possible risks.