An Assistant Manager Corporate Affairs will perform various tasks to help upper management ensure that business is successful. We have reviewed several job listings and found the following among the core Assistant Manager responsibilities.
Job Duties & Responsibilities:
Maintenance of Statutory registers; filling information with the Registrar of Companies to report certain changes regarding the company or to comply with requirements for periodic filing. Of particular importance in this regard are:
– Annual Returns;
– Report & Accounts;
– Amended Memorandum & Article of Association;
– Returns of Allotments;
– Notices of Appointment, Removal & Resignation of Directors, Managing Director,
– Chief Financial Officer and the Secretary;
– Notices of Removal or Resignation of the Auditors;
– Change of Registered Office;
– Special Resolution in accordance with The Companies Ordinance, 1984.
Coordinating with the Share Registrar in maintaining the company’s register of members; dealing with transfers and other matters affecting share-holdings; dealing with queries and requests from shareholders.
Communicating with the share registrar regarding various approvals sought by them for transfer / splitting / transmission / CDC withdrawal of shares, arranging payment of dividends, issuance of duplicate dividend warrants / revalidation of dividend warrants; convening of annual general meeting and extra-ordinary general meetings of the members of the Company etc. and with the shareholders regarding their queries and requests and maintaining good shareholder relations;
Safe custody of relevant documents /records relating to Stock Exchanges, Central Depository Company, Securities and Exchange Commission of Pakistan, Shareholders communications /requests /quarries regarding their shareholdings i.e. transfer, splitting, loss / duplicate issuance and transmission of shares. Payment of dividends, revalidation/ duplicate issuance of dividends warrants, change /correction of addresses/legal documents etc.
Record relating to cancelled share certificates, dividend registers, CDC reconciliation, GDR files and communications.
Preparation, scrutinizing and record of payments / reimbursements of expenses of Share Registrar services, printing and dispatch of dividend warrants, listing fees and other charges of Stock Exchanges and Central Depository Company of Pakistan.
Assist in preparation of working papers with regard different legal issues.
To collect all relevant information about promulgation / amendments of statutes, rules and regulations applicable to the Company and its business.
To provide Director Legal necessary assistance in drafting and reviewing, when assigned to the Legal Department, all standard legal documentation as well as policies and explanatory guidelines that may be required for business and operations of different departments of the Company.
Help in review of all contracts between the Company and customers to ensure that the Company’s commercial and legal positions are secured and protected.
To assist in coordination with the Legal advisors of the Company and facilitate them for preparation of documents in matters related to the Company and its stakeholders.
In case of litigation proceedings assist in the preparation and review of all briefs for litigation, engage outside counsel to represent the Company in court and facilitate the counsel when required.
Attend to matters at police stations ,NAB, FIA offices
Prepare reports of significant-event reports on legal matters to keep the Director Legal fully informed.
Act as Contract Administrator for customers Contracts
Qualifications & Experience (Competencies Required)
LLB, Advocate high court
Minimum with 8 years of experience of Appearance in different Courts as well as experience in MNC’s
Member of Institute of Corporate Secretaries of Pakistan (preferable)
Thorough understanding of corporate law.
Well organized with good time management skills.
Strong analytical, interpersonal and communications skills.
Ability to adapt to a changing environment. Flexible individual having good social attributes