Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization, products, services and policies to clients. Responsible for handling front office reception and administration duties, including greeting guests and answering phones, handling company inquiries, and sorting and distributing mail.
• Presentable Personality.
• Must have good communication skills.
• Answer phone calls.
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable.
• Call persons waiting for visitor and book them a room to meet in.
• Schedule meetings and conference rooms.
• Coordinate mail flow in and out of office.
• Coordinate office activities.
• Hand out employee applications.
• Arrange appointments.
• Send email and faxes.
• Collect and distribute parcels and other mail.
• Perform basic bookkeeping, filing, and clerical duties.
• Update appointment calendars.
• Schedule follow-up appointments.
Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple client/project queries at a time, are essential.
Must be proficient in Microsoft WORD/EXCEL and Internet.
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