Deputy Program Manager

Objective 1

Effective implementation of program activities

Tasks & responsibilities

·    Define program implementation modalities (targeting criteria, mobilization modalities, local partnerships, monitoring systems, staff schedules, etc.)

·    Define overall CMAM implementation plan in collaboration with UC personnel to ensure the full package is planned.

·    Plan and deliver trainings with support capacity building team on CMAM and IYCF to external stakeholders ( PPHI, INGO and NGOs) as well as internally (other DoH departments, nutrition staff)

·      Ensure sound monitoring of program activities.

·      Ensure that logistics and administrative arrangements are made timely with the concerned departments In collaboration with UNICEF, and Administration, responsible for Nutrition program.

·    Ensure provision of equipment, materials, supplies and drugs as necessary

·    Assess the needs of identified locations with local authorities and health personnel (HR, material/training needs, etc.)

·      Ensure timely submission of all reports from Nutrition department respectively Culster and UNICEF.

·      Ensure the implementation of activities defined by the Program Manager in coordination with the Logistics and Administration departments

·      Develop plan of work for OTP, SC and IYCF activities according to the expected progress of the project

·      Evaluate and update program needs (HR, financing, logistics)

·      Liaise with concerned government authorities and ensure the programme strategy, objectives and activities are understood and agreed and appropriate communication channel is in place

·      Provide advanced word processing support by creating complex spreadsheets, maintaining databases and creating high quality reports, presentations, and other documents

·      Involve in the preparation of key IYCF and health messages in reference to the existing health and nutrition education materials

·      Organize monthly meetings with the team and report the outcome to the head of the programme along with proposed action plan

·      Supervising treatment and progress of patients

·      Ensuring IYCF education is disseminated to the target beneficiaries

·      Ensuring adherence to and respect of current protocols

·      Analysing nutrition situation and prevailing trends

·      Compiling statistical data and draft appropriate reports on activities

·      Document lessons learned and best practices at the program/District level

·      Supervise the daily and monthly reporting submitted by field the teams

·      Provide technical support to IYCF, OTP, SC team when required

Objective 2

Team Management

Tasks & responsibilities

·         Oversee all staff for the nutrition project including regular performance evaluations, management, general well-being, job descriptions, work schedules, discipline, etc. in co-ordination with UNICEF and DOH and in accordance with ACF International and MOH  HR policies and guidelines.

·         Provide technical support to staff and promote learning based on project objectives and activities and ensure documentation and sharing of learning with other sectors and programs.

·         Ensure that staff responsibilities are clearly defined and understood, with performance objectives set against work plans and regularly monitored.

·         Adhere to and ensure Security Protocols are followed by Nutrition teams both when in Office and field areas as per stunting project.

• Organize regular evaluation meetings of team members
• Take appropriate measures in case of conflict and breach of policies.

·        Conduct training need assessment will support of CB team and identify training needs, and supervise the technical training of national nutrition staff members and Coordinate with ACF international Org.

• Keep an updated register of the staff (absences, etc)

Objective 3

Representation and coordination

Tasks & responsibilities

• Coordination and participation in Provincial Nutrition Cluster, and nutrition assessment/ survey groups and filing of meeting mintues.
• Support, and actively participate the sub-Nutrition Cluster group meetings at district level constructively.
• Coordination with ACF, DOH, PPHI, PNC UN agencies, DHO and any other stakeholders involved in nutrition at district and provincial level and calls for ad hoc meetings when necessary.

·         Development of network with other actors in the area as well as community leaders/representatives

·         Represent ACF nutrition programs when and if necessary vis-a-vis donors during their field visits

·        Identify structures where stakeholders are willing and motivated to integrate Stunting Project into the health system.

·        Ensure communication and coordination between the SC,OTP, and out reach teamin the frame of a Stunting approach

• Sensitize main stakeholders on Stunting and need for support and commitment for long term access to life saving activities for children; at this stage the overall entry/exit strategy can be shared emphasizing the vital role of the stakeholders to make this happen.
• Conduct regular meetings with other program staffs in ACF and other NGOs to discuss and document lessons learned (including capacity building).
• Provide inputs in Reseaches, ACF conducting in Dadu district.

Objective 4

Lead planning activities in the Base and participate in strategic planning

Tasks & responsibilities

·    Develop planning documents (Scope documents, DIP budgets, forecast, proposals etc), regular revision of those and As per future requirement of the project

·    Increase Coordination with ACF as to be ensured  integration with WASH through integrated assessment, design, implementation and surveillance (including geographic, household, and individual targeting utilizing integrated indicators).

·    Mainstreaming gender, protection and DRR in project/program activities.

·    Contribute to agency contingency planning for possible Nutrition emergency response if required.

·    Plan and coordinate the activities closely with health authorities to ensure smooth integration of the Nutrition activities into the health system through the health system strengthening approach.

Objective 5

Nutrition supplies, equipments and stock management

Tasks & responsibilities

·       Moniter stocks physically at BHU level, check for expiry date, quality and quantity

·       Checking  that all the supplies are listed in the stock register, bin cards are visible.

·       Participate in the follow-up of supplies consumption and orders

·       Ensuring that stock levels are sufficient for the functioning of SC and OTP (weekly, monthly or quarterly)

·       Make monthly physical inventory of all nutrition supplies

·       Raising relevant requests for supplies and stock well prior in time to prevent exhaustion of stocks and supplies for interventions.

INTERNAL & EXTERNAL RELATIONSHIP

Internal

·         Understanding their employee and ability to resolved conflict and other key issues.

• Coordination and working together with Department of Health for Capacity Building and Water Sanitation and Hygiene) implementing partner.

External

• Excellent external relation and  Coordination with DOH,PPHI, UN agencies, clusters/thematic working groups and stakeholder who are involved in Nutrition activities.
• Establish strong relation with DOH, PPHI and Local authorities and local partners for their collaboration in activities implementation.
• Participate in the External coordination with nutrition partners and governmental bodies and provide technical support and guidance in the nutrition sub-committee and cluster, where relevant.