Finance Officer

OVERVIEW OF POSITION

Reporting directly to the Finance Manager, the Finance Officer will be part of Finance team and will perform Job as per objective defines below.

OBJECTIVES

Objective 1

Accountancy

Tasks & responsibilities

• Prepare and Maintain monthly Management accounts.
• Maintain cash book and bank book for Batagram Office.
• Perform payments as per AAH policies, procedures and formats.
• Check documentation is complete before doing any payment
• Respect the Cash management policy (payment threshold, validation, etc)
• Prepare cash count, bank reconciliations and other documents for the monthly closure
• Coding & stamping of Hard Files after Monthly Closure
• Receive and check monthly accountancy soft copy and hard documentation from field bases.
• Verify the soft copy of the accountancy with the hard documentation.
• Identify any inappropriate expenditures and report it immediately to Finance Manager.
• Check the cash and bank reconciliations of the field base; verify with the Saga any discrepancies found should be report to Finance Manager
• Check all open advances; ensure all the advances matches during the month. If it is not matching then it should be justified.
• Ensure all the entries are allocated to the correct financial line, project code and accounting code.
• Ensure all the description match with SAGA standard description document.
• Ensure all HR and logistic costs are allocated as per Cost Coverage Plan (CCP)
• Follow up pending issues with all field bases
• Any other task assigned by Supervisor.

Objective 2

Financial Management

Tasks & responsibilities

• Prepare and Maintain BFU for Batagram Base, update BFU on regular basis with all budget holders.
• Arrange Monthly BFU meeting with all Budget Holders in Batagram Base.
• Update CCP and BFUs and coordinate with all stakeholder
• Support Program team in forecasting of program activities and payments
• Share Treasury Forecast with capital officer as per Cash management policy.
• Ensure Budget forecast match with treasury forecast and ensure efficient use of funds.
• Evaluate and observe budget consumption & initiating action on major variances noticed.
• Maintained adequate controls over cash & bank management as per AAH Country office guidelines.
• To maintain minimum ending balance at base level and update signatory list.
• Provide financial data to Consortium finance Manager for the financial report.

Objective 3

Audit, Compliance and checks

Tasks & responsibilities

• Support the Audit & Compliance Department in their work especially during project and mission audit
• Keep the contracts, amendments, tax workings and working files for audit and compliance purposes.
• Ensure accountancy is well archived and hard documents are  on due time, participate to scanning and filing if requested by the Consortium Finance Manager
• Provide support during pre-audit and external/internal audit (checking vouchers, providing documentation and information to the auditors, etc)
• Report any issues raised by the auditors to the Consortium Finance Manager and the Finance Coordinator in charge of the audit
• Any other task assigned during audit, reviews and checks.

Objective 4

Payroll, EOBI & Taxation

Tasks & responsibilities

• Review and process base payroll and share complete pack with capital office for salary transfer.
• Update payroll reconciliation, Staff income Tax calculator and quarterly tax reconciliation.
• Submission of withholding taxes on weekly basis, staff income taxes of salary/final settlements on monthly basis.
• Ensure timely Submission of EOBI on monthly basis.
• Ensure compliance with SRB, SRB and other regulatory provisions. 
• Addressing of any notices issued by SRB / FBR with the help of tax consultant

Objective 5

Support to Finance Manager

Tasks & responsibilities

• Act as a Focal person for Finance manager and assist him/her in partners meeting, reviews and coordination with implementing partners.
• Assist in financial reporting and keep track of reporting deadlines and submission.
• Support Consortium Finance Manager on need basis, provide answers to the issues raised and report any major issue.
• Ensure good communication flow between the Implementing partners and Capital office.
• Participate in Coordination meeting with IP staff and partner organizations.
• Assist consortium finance manager and capital finance office in any assigned tasks.

Objective 6 (Gender)

To ensure inclusion across departmental work and within/by the team

Tasks & responsibilities

• Support mission level qualification for gender marker.
• Ensure inclusion within departmental planning, implementation and reporting

Female professionals are strongly encourage to apply 

COMPETENCIES:

• (1 being lowest, 4 being highest)
• Team work (Level 3)
• Organization and planning (Level 2)
• Analysis and resolution of problems and conflict (Level 2)
• Adaptability and flexibility (Level 2)
• Motivation (Level 4)
• Resistance to pressure, and capacity to deal with difficult situations (Level 3)
• Results orientation (Level 3)
• Effective and synthetic Communication (Level 4)