Project Manager

ABOUT ACTED PAKISTAN:

ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993 and currently supports communities in Sindh, Baluchistan, Khyber Pakhtunkhwa, the Federally Administered Tribal Areas and Azad Jammu Kashmir. ACTED Pakistan programmes range from emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED strategy is to target vulnerable communities affected by natural and conflict-related disasters as well as lack of socio-economic development.

Assignment

Under the supervision of Area Coordinator, the Project Manager is responsible for the Project implementation, monitoring and reporting of the “WASH, Shelter and Livelihood” project targeting communities in Baluchistan.

The positions are based in Baluchistan (Jafarabad) to support in timely implementation keeping in view standard of ACTED Program Implementation policy. The Project Manager will be responsible for capacity building of staff respectively through rigorous field monitoring, progress review meetings, training & mentoring. He/she will be responsible for project reporting, documentation and financial management/ oversight as per ACTED compliance policies and procedures. Ensure that beneficiaries are selected as per criteria and effective CRM system are in place. Maintain close coordination with local government office and other stakeholders and participate in related forums for maximum presentation of the ACTED achievements. 

This is a highly important role to ensure in time implementation of the project, documentation, reporting and transparency in programmatic and financial matters.

Functions

Summary

The Project Manager shall be responsible for:

• Develop detail implementation plan and it’s in time execution.
• Build capacity of staff through rigorous field monitoring, training & progress review sessions.
• Ensure effective coordination with district education officials to actively engage them in intervention.
• Ensure beneficiaries are selected on merit and address their concern on intervention.
• Ensure child protection across project intervention and establish effective referral pathways.
• Ensure that effective CRM system are in place and children and communities have access to the system.
• Ensure minimum standard of INEE guiding principles in implementation.
• Ensure donor policy compliance both in programmatic and financial matters.
• Effective monitoring of IPs activities and sharing feedback for improvement.
• Coordination with internal departments including fleet, logistic, finance, HR, AME, security & coordination for project support.
• Ensure in time reporting and documentation of project activities.
• Any other task assigned by Area Coordinator.

Accountability to Communities and Beneficiaries

The Project Manager is responsible to ensure that we follow the principles of “Do No Harm” while interacting with the communities, they must be careful, respectful and consultative in approach. Strong attention must be paid to ensuring that communities are adequately approached for consultation and informed about ACTED programme objectives, activities, beneficiary selection criteria, and related methodologies. 

This is the responsibility of every ACTED staff member.

1. Programme Management

The Project Manager shall undertake, the following while managing project:

1. Ensure that INEE- EIE Minimum standards are met in implementation of the project.
2. Ensure to follows policy compliance of both donor and ACTED.
3. Ensure that all project deliverables are meet within time frame.
4. Ensure that challenges to implementation are identified and addressed in a manner that takes into account beneficiary needs and expectations;
5. Ensure effective CRM system are in place & feedback is collected and shared in programme and coordination meetings;
6. Targeted indicators as stated in the Project Management Framework (PMF) and/or Log frame are met in a satisfactory manner;

Objective 1.2: Management of Implementing partners 

The Project Manager shall ensure capacity building to effectively implement project outputs and utilize the project resources efficiently. Ensure that all agreed deliverables are meet before closing of project.

Objective 1.3: Coordination

The Project Manager shall ensure that He/she regularly meets with HR, Finance, and Logistics Departments to specify/ensure that support mechanisms are responding to individual Project output. She/he shall ensure that all project stakeholders are board on project activities, achievement and challenges.

Objective 1.4: Reporting

The Project Manager shall support the education unit in overall implementation, coordination and preparation of reports to be submitted to ACTED Education Team leader, Senior Management, Donors / Authorities. He/she will be expected to provide reports covering activity implementation, achievement of objectives, successes, challenges, attempted-proposed solutions, changes suggested and or adopted, beneficiary feedback, etc.

General Functions

• Critically analyze and evaluate project activities of team and inform AC & PC with feedback.
• Critically analyze the challenges of the implementation both at grass root and district administration level.
• Assist Area Coordinator to ensure smooth running and quality of administrative activities.
• Proactively identify project needs and ensure timely planning for implementation.
• Ensure that all safeguarding mechanisms are adhered to at each CFS & Public school level

Objective 3.3: Facilitation

The Project Manager is expected to facilitate senior management in programme implementation, stakeholder’s coordination, reporting and monitoring.

Required Qualifications:

Post graduate / master’s degree in social science area with over 07 years of professional experience.

• A minimum of three to four years’ experience in project management
• Strong experience in training and capacity building of project staff, local government officials/stakeholders
• Good understanding of monitoring protocols and approaches at field level.
• Having strong coordination skills at various level with different stakeholders.
• Good understanding of child safeguarding/protection issues in Pakistan. Particularly for girls.
• Previous experience of Shleter, WASH, Livelihood, cash grants in Emergency sector in Pakistan is desirable.
• Excellent interpersonal, communication, writing, motivation, reporting and presentation skills.
• Good writing and spoken ability in Urdu and English.

Note: “ACTED is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them.” “ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. ACTED is equal opportunity employers. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.”