Finance Officer

PROJECT PROFILE:

Health is one of the three major thematic program areas of CARE International Pakistan (CIP). CIP places special emphasis on investing in women and girls understanding that in addition to poor health systems, gender discrimination, social exclusion, and barriers to economic and socio-political participation, reinforce the vulnerability of women and girls. These factors deny women their right to adequate reproductive health care, particularly access to family planning services and safe abortion (SAF) /post abortion care (PAC). CARE in Pakistan is taking up the initiative for the same rights to be delivered through the successful global experience of SAF-PAC and is going for implementing Phase III of the same in Muzaffargarh and Multan districts of South Punjab to address the unmet needs of the communities and build the capacity of the service providers on modern techniques of FP and PAC services in emergencies and desperate needs addressing maternal health including post abortion care (PAC).and safe abortion care (SAC) within the legally, socially and culturally acceptable framework. Behavior change communication, gender and sexuality are the main stay to address this for a sustainable change through refined model of phase III linked with CIPs LRSP. 

1.      JOB PURPOSE                  

The Finance Officer delivers on project financial management functions, budgeting, prepare and review project financial documentation and supporting documents for completeness, accuracy and allow ability, disbursement of cash to participants in trainings, spot checks of field soft and hard activities, maintaining of petty cash for field office. The purpose of the role also includes advances issuance and adjustment for field staff, Timely monthly financial reporting to CO finance unit in compliance to the CARE policies and procedures The role requires efficient and effective project financial operations coordination, with utilization control of financial resources to support program delivery, impact and informed decision making.

I.                    JOB SUMMARY 

The Finance Officer Position manages the day-to-day financial operations of the project activities at the field level. Main functions of this position includes the program interventions documentation compilation, certification/reconciliation and reporting of the project advances with vendors and staff, while keeping record and track of the activities in the field. This position would review and certify the project financial reports and would follow up for any missing documents.

S/he will be assist in preparation and analyses of budgets, detailing and populating the budgets quarterly, would perform financial reports on monthly basis. She/he ensures compliance with CARE’s and other relevance policies and procedures.

II.                  RESPONSIBILITIES AND TASKS

Job Responsibility #01:  Budgets: (% of Time:  20%)

§     Review and propose agreed upon final approved budget’s classification for Project IDs and Activity IDs.

§  Keep track of the budget burn rates and propose where required any necessary revisions; based on the financial reports and project work plans.

§  Keep track of project work plan to ensure it reconcile with the project budget.

§      S/he manages project budgeting and respective forecasting.

§  S/he delivers on budget planning management for the project and reviews the budgets on quarterly basis for any necessary updates.

Job Responsibility #02: Compliance: (% of Time: 45%)

Review internal and external payment for accuracy, completeness and allow ability.

Submit monthly accurate and complete financial report and supporting documents to CO for timely month close.

·         Ensure taxes are withheld and deposited as per Government laws.

·         Compliance to Local laws prescribed in Memorandum of Understanding with Government of Pakistan. Suggest and highlight timely areas requiring attention

·         Ensure sub-ledgers are reconciled on monthly / regular basis and any discrepancies are analyzed and reported and corrective actions taken in time

·         Assist in Audit (internal and externa

·      Follow up with staff for settlement of travel and project advances for timely settlement.

·         Preparation of payments vouchers, filing and submission of vouchers and submission to CO.

·         Perform Spot checks and Financial monitoring of field activities in compliance with CARE, donor and Government policies.

·         To ensure the provision of accurate and timely financial information

 ·    Work with other members of the project, CO staff to identify problems, develop solutions and undertake specific projects for best financial practice within the department and in support

of project in the field.

• Ensure that unallowable/ineligible costs are not charged to the project.
• Educate and inform project staff on applicable donor regulations
• Help staff in adequate PAR charging.

Job Responsibility #03:  Project Financial Management: (% of Time: 35%)

• Prepare cash forecast for project activities and field office operations.
• Disbursement in the field activities.
• Prepare the financial transaction documentation and submit the same for approval and recording in the financial system in CO. Ensure all supporting documents are organized, sorted out and attached with financial transaction.
• Coordinate to inform the project manager on the monthly project status and inform on the prevailing issues or uncertified costs if any. Assist the project management to follow up and resolve the same. Recommend technical suggestions important for the financial management of the project.

§  Prepares the monthly draft financial report for review; and for the grant review meeting with project manager and central finance.

§  Take necessary actions based on the monthly grants review meeting minutes; and update respectively on the status of the action points.

• Informs the project management on the financial codification to help adequate expenses booking in the financial system. Assist project managers in timely utilization of the project budget.
• Ensure project activities compliance with State governing laws
• Ensure that expenses are timely and appropriately charged to the project through respective chart of accounts
• Perform any other task assigned.