Community Marketing Manager (Events / Meetups)

At Data Science Dojo, we are looking for a talented and creative individual to join the Sales and Marketing team of our rapidly growing organization.

The Community Marketing Manager (Events & Meetups) is responsible for developing, planning, implementing, and oversight of designated Data Science Dojo events, programs, and organizational gatherings. The incumbent would be responsible for designing and delivering a delightful end-to-end user experience for our community. This involves managing the whole process from planning to ensuring the smooth running of the event and the post-event activities.

This individual cultivates positive long-term relationships with all event stakeholders, especially webinar presenters and sponsors, and seeks to consistently improve event execution and procedures. The Community Events Manager must be a self-started team player, willing to tackle “other duties as assigned” to ensure the overall success and sustainability of Data Science Dojo.

Responsibilities:

• Conduct market and customer research, use the insights to design and deliver ideas for online/virtual meetup events.
• Research markets to identify potential event speakers/influencers/presenters for the online events.
•  Develops and manages annual event plan for DSD to ensure that:
• Data Science Dojo’s internal event calendar is coordinated to maximize value to community without being overwhelming
• Data Science Dojo’s website properties are up to date
• Event dates are publicized to the community as early as possible to avoid schedule conflict with other events
• Develop annual report of activities, successes and future plans to be presented to marketing team members.

Produce detailed proposals for events (e.g., Timelines, venues, suppliers, legal obligations, staffing and budgets)

• Develop and manage event budgets (if necessary)
• Produce detailed proposals for events (e.g., Timelines, venues, suppliers, legal obligations, staffing and budgets)
• Create procedures for all major processes·
•  Administers events and activities in accordance with the policies, strategies, and mission of Data Science Dojo
• Plans and coordinates event-related services and general event logistics, including but not limited to:
• Special needs requests and requirements
• Marketing and publicity
• Event-related materials (e.g., handouts, giveaways)
• Conduct pre- and post – event evaluations and report on results.
• Maintains direct, regular contact with personnel from the various outside organizations
• Prepares and sends timely communications such as save-the-date notices and invitations
• Attends all events and acts as the key contact to ensure success
• Monitors activities to ensure conformance with company’s guidelines
• Prepares timely thank-you notes to speakers, sponsors, and key volunteers after events
• Maintains all necessary records associated with each event
• Updates checklists, templates, project plans, and other tools to streamline and simplify execution the next time a similar event is conducted
• Work with video editor and content team to help set up post-event social media content and YouTube content from the event.
• Use social media and email marketing to promote the event.

Skills and Requirements

• Bachelors/Masters in Business Administration, Marketing, Event Management, Project Management or related field.
• Demonstrated experience in successfully organizing events/meetups and webinars.

Ideal Applicants Have:

• Demonstrated success in:
• Communication (listening, writing, and speaking)
• Developing, implementing, and monitoring goals, objectives, and action plans
• Highly motivated and self-directed in achieving participant satisfaction and revenue goals
• Able to multi-task, meet tight deadlines, and maintain composure under pressure in a fast paced environment
• Committed to maintaining a professional appearance and demeanor at all times
• Creative in crafting solutions that maximize communication quality and quantity while minimizing costs
• Willing and able to handle a broad spectrum of day-to-day work duties as related to operations of the organization
• Willing and able to work evenings as needed
• Excellent time management and communication skills
• Negotiation skills, ability to build productive business relationships
• Ability to manage multiple projects independently
• Passion to do well and delight customers
• Startup mentality
• Attention to detail
• Ownership, always-on attitude