Procurement Manager

The ideal candidate will be responsible for accountability of the purchase of goods, materials and services to ensure that the company’s operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Responsibilities

• Contribute to the creation and implementation of best practice procurement vision, strategy, policies, processes and procedures to aid and improve operational performance.
• Ensure that purchasing policies and processes are in place to meet business objectives and operational needs in terms of price, quality and delivery targets and which enables the company to function and compete effectively in the market.
• Create and review opportunities to implement best practice purchasing policies, processes and procedures to aid and improve business performance and deliver best value and business savings
• Provide management reports and key performance data and monitor cost savings
• Manage relationships with suppliers and select and develop new suppliers.
• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues
• Work with suppliers and have a process in place to measure effective performance, quality and compliance.
• Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy
• Ensuring the BU wise fixed assets purchases are segregated and identified appropriately
• Ensuring the fixed assets are disposed of and correctly excluded from the assets details.
• Ownership of Inventory Management Systems to ensure every purchase and consumption is recorded in IMS and ensure the completeness of record and reports of IMS.
• Providing BU wise monthly purchase and consumption reports to the finance department to ensure the proper recording of consumption and stock position in the books of accounts.
• Helping finance team in the preparation of annual budgets including input to and hold responsibility of department budget.
• Helping in procurement of company maintained vehicles, their registrations and insurance, maintaining good relationships with the vendors for the benefit of the company and keeping the person and BU wise record of the vehicles.
•  Helping the travel arrangements of the company and ensuring that travel agents are providing the best services possible.
• Arranging for travel ticket and visas for company staff. 

People Management

• Manage, coach, develop high performing procurement team that meet agreed objectives and which deliver best practice results, benefit and continuous improvements.
• Set departmental objectives/KPIs, review, and assess ongoing performance of direct reports.
• Report on achievement of targets and identify any actions required 

Relationship Management

• Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance
• Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the purchasing strategy
• Communicate with stakeholders the impact of market changes and potential effects on supply. Recommend solutions without compromising quality or service while optimizing cost
• Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise others of any impact
• Contribute to new business initiatives and review and communicate the impact on Purchasing activities
• Assist Senior Management in ensuring effective relationships with client businesses through maintaining an appropriate interface between procurement and suppliers

Skills and Attributes

• Proven management skills with the ability to optimize team performance and development
• Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers
• Strong and confident negotiator with the ability to negotiate at all levels
• Strong communication, interpersonal and influencing skills
• Strong analytical skills and problem-solving abilities
• Results orientated with the ability to plan and deliver against project deadlines
• Commercially and financially aware with experience of managing budgets
• Keen attention to detail and accuracy
• Self-motivated and able to work well under pressure
• Proficiency in MS office i.e. Excel, Word in particular