یہ کمپنی اب اس نوکری کیلیۓ مزید سی ویزنہیں لے رہی۔

Front Desk cum Administrative Assistant

GIZ Pakistan

فروری ۲۳, ۲۰۲۱ شائع ہوئی 107 نے دیکھا

(Reference No. CO-GIZ 2021/006)

A. Responsibilities

The Front Desk cum Administrative Assistant is responsible for:

Liaising with visitors in a friendly and service-oriented manner
Provides telephone support and reception service
Manages office supplies e.g. stationary, consumables etc.
Provides support to Administration Section

The Front Desk cum Admin. Assistant performs the following tasks:

B. Tasks

1. Phone and reception services

The Front Desk cum Administrative Assistant

Answers and accepts phone calls and messages and/or forwards them
Maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
Operates the answering machine appropriately
Registers, documents and organises incoming and outgoing correspondence (fax, emails, packages and personally delivered messages)

2. Office work and services

The Front Desk cum Administrative Assistant is responsible for:

Maintaining and updating existing list of contacts and addresses (telephone, fax, email)
Accepting, sorting and distributing of internal and external documents, correspondence (email, fax, other official documents), packages and personally delivered messages to/from the country office, the projects, post office, government institutions, embassies etc.
Registration of invoices (incoming/outgoing) and official post
Registration of bids received for on-going tenders and handing them over to the Head of Section Administration
Assisting in bid opening sessions
Maintaining a proper filing system
Updating the hotel database

3. Other duties/additional tasks

The Front Desk cum Administrative Assistant is responsible for

Issuing and keeping record of office supplies
Maintaining a proper office stationery stock with issuance, receipt and record of stationery items and making sure that the required stationery items are available through regularly stock replenishment
Maintaining a proper kitchen consumables/refreshments stock with issuance, receipt and record of kitchen consumable/refreshment items and making sure that the required items are available through regularly stock replenishment
Ensuring that all duties are carried out efficiently and smoothly and inform the supervisor immediately in case of any problems or issues
Performs other duties and tasks at the request of management

C. Required qualifications, competences and experience

Qualifications

At least Bachelor’s degree or equivalent

Professional experience

At least 1-3 years’ professional experience in a comparable position

Other knowledge, additional competences

Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Very good written and oral knowledge of the English language
Politeness and helpfulness in dealing with visitors
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Outstanding communication skills

مہارتیں

Service Orientation Accurate Record Keeping Knowledge of ICT Technologies Quality Control Processes Command Receptionist Duties

نوکری کی تفصیلات

صنعت:

غیر سرکاری تنظیم / سماجی خدمات

شعبہِ افعال:

انتظامیہ

کل عہدے:

1 اشاعت

نوکری کی شفٹ:

پہلا پہر

نوکری کی قسم:

مستقل

نوکری کا مقام:

اسلام آباد, پاکستان

جنس:

کوئی ترجیح نہیں

کم از کم تعلیم:

بیچلرز

کیریئر کی سطح:

تجربہ کار پیشہ ور

تجربہ:

1 سال - 3 سال (At least 1-3 years’ professional experience in a comparable position)

اس سے پہلے درخواست دیجیۓ:

مارچ ۱۰, ۲۰۲۱

تاریخِ اِشاعت:

فروری ۲۳, ۲۰۲۱

GIZ Pakistan

غیر سرکاری تنظیم / سماجی خدمات · 301-600 ملازمین - اسلام آباد

پیروی کریں

As a federal enterprise, the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. Germany and Pakistan have been partners in sustainable development since 1957. The Deutsche Gesellschaft Internationale Zusammenarbeit (GIZ) GmbH has been working in Pakistan since 1963 and has maintained a Country Office in Islamabad, since 1990. Currently more than 300 national employees are working in Pakistan for GIZ. GIZ is an equal opportunities employer, which promotes individuality and works to enhance each employee prospects regardless of aspects such as gender, nationality or religion. GIZ strongly encourages interested female applicants to apply.