Junior M&E and Cooperation Officer

(Reference No. PME-III 2021/006)

A.     Responsibilities

The Junior M&E & Cooperation Officer in consultation with the National Team Leader PME & PMD (DV) & National Coordinator PME is responsible for

• Supporting the technical team in Monitoring and Evaluating the activities implemented in all areas of intervention of PME
• Supporting PME’s data management through Case Management System (CMS) of projects as well as internal trainings and capacity building measures
• Monitoring and evaluation of programme measures using a specified monitoring framework focusing on outputs, outcomes and impacts to monitor performance and results achievement, and ensure the availability of evidence and quality information for reporting on results
• Assisting with creating, sharing, using and managing the knowledge and information of the programme in coordination with the Technical Advisor Communication
• Assisting with coordinating M&E related tasks and assignments working with internal and external stakeholders
• Supporting in data collection for returning migrants & local population and ensuring the maintenance of existing CMS database and coordination with HQ for user management 
• Assisting with communicating efficiently with offices with which regular contact is maintained

The Junior M&E and Cooperation Officer will be responsible in close consultation with the superior to:

B.     Tasks

1.      Cooperation & Liaison with Stakeholders and GIZ Programmes  

• Support and keep close liaison with bilateral projects i.e. TVET SSP & TEXTILES
• Ensures good flow of information and coordination is established with all local and international partners
• Assist with coordinating with stakeholders i.e. OPF, OEC, BE&OE for updated database of voluntary returning migrants
• Support in coordinating and cooperating with partner institutions and other relevant stakeholders (including civil society, research institutes, business and other projects and donors) to liaison and to cooperate towards the programme’s objectives
• Assist in coordination matters within the relevant cluster in GIZ PAK

2.      Monitoring & Evaluation

• Assists in contributing to the monitoring working group at PME HQ level within the module and with all local and international partners in the appropriate structures
• Assists in coordinating with the monitoring working group at PME HQ level to roll out a result-based monitoring system of the activities and outputs to be achieved in cooperation with the technical team
• Assists with providing technical input to align KPIs according to the programme result model
• Supports with coordinating/moderating periodic monitoring, management meetings, where team discusses KPIs
• Enters case data in the existing Case Management System (CMS) and data sheets used by the programme and maintaining the data base for existing cases
• Supports the team members in tracking the number of beneficiaries in their specific indicators
• Assists in conducting regular monitoring sessions to review and assess results and provide feedback to the programme management and technical team
• Supports with advising on the preparation of new activities and activities partnerships, e.g. with regards to the definition of impact indicators, the collection of baseline data, the creation of monitoring plans, etc.
• Prepares impact data for communication purposes
• Supports in advising the team colleagues and the implementation partners on data collection and presentation
• Compiles the data for the monthly special reporting to PME GIZ HQs

3.      Knowledge Management

• Establish and maintain management information systems including data definition, data collection and preparation of data for publication and reports submitted to the commissioning party
• Make sure that results of M&E data are processed and shared within the programme, which requires harmonization with communication materials
• Updates the relevant folders of the GIZ knowledge management to facilitate access to key information for tenders such as project references, performance confirmations from clients etc.

4.      Other Duties/Additional Tasks

• Performs other duties and tasks at the request of management

C.   Required Qualifications, Competencies and Experience

Qualifications

At least sixteen (16) years of education or Bachelors’ degree (Hons.) in business administration or relevant field

Professional Experience

• Initial experience in a comparable position
• Work experience in project management and monitoring and evaluation considered an asset
• Experience in an international working environment, capability to work within an inter/cross-cultural environment and in a politically sensitive context

Other Knowledge and Additional Competences

• Fully proficient computer skills and use of relevant software and other applications such MS Office including the data analysis/processing packages
• Good knowledge of the different language widely used in the country, knowledge of German language would be an asset
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• Highly motivated and service oriented
• Very good management, communication, and problem-solving skills
• Knowledge on economic and social reintegration measures and landscape in Pakistan
• A strong capacity for effective teamwork, high degree of flexibility, ability to work under pressure of deadlines
• Attention to detail with a strong focus on privacy and protection of sensitive personal data and information
• Very good interpersonal skills and an ability to establish and maintain effective partnerships and working relationships with partners, officials, media, and civil society.