Finance Manager - Partnership

Background/IRC Summary:

 The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan for over 39 years, and manages and delivers large, complex programs to meet the needs in health, education, protection, environmental health and livelihoods for displaced, poor and disaster affected communities.

IRC works in partnership with local government and non-governmental organizations and currently works in the Khyber Pakhtunkhwa, Baluchistan and Sindh provinces.

Job Overview/Summary:

This position will be responsible for the financial monitoring of the IRC implementing and consortium partners. This position will assist Finance Coordinator, in carrying out the financial due diligence of selected partners, regular financial monitoring and to ensure that all donor and IRC rules and regulations are complied with. The position holder will also participate in capacity building activities of Implementing and consortium partners.

Major Responsibilities:

• Conduct sub grantee’s pre-award assessments and identify areas of financial risk and establish mitigation measures to develop a partner support plan. Recommend modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
• Assist in the preparation and review of sub grant agreements.
• Provide guidance to sub-grantees and consortium partners in interpreting IRC and donor policies.
• Develop partner support plan in consultation with partnership department and provide on-going training and support to sub grantees in the areas identified during the Pre-award assessment and regular financial monitoring.
• Review sub grantee financial reports for correctness and completeness in accordance with the guidance in IRC PEERS system. Share queries identified during the financial monitoring with partners management.
• Maintain sub grant tracking as well as financial files in accordance with IRC policies.
• Follow up on all sub grant compliance issues and audit.
• Process sub grantee payments and reconcile sub grant financial tracking to general ledger reports.
• Assist in sub grantee site audits and review site visit reports including observations on systems, noting trends and issues concerning grant sub-recipients.
• Assist the partnership department in sub grant close-outs processes, ensuing that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.

Administration:

• Ensure financial reports are submitted on time and on appropriate formats.
• Assist with the preparation of files for audits and support finance in completion of audits.

Others

• Support the Finance Coordinator in ensuing that budgets proposals for sub grantees are written according to donor formats and guidelines and are submitted for review and submission in a timely manner.
• Undertake other tasks as requested by the Finance Coordinator.
• Become familiar with the IRC Program Framework and support other programs to mainstream it in a systematic manner.
• To participate in training and capacity building of all staff on partnership issues

Key Working Relationships:

Position Reports to:  Finance Coordinator

Position directly supervises:  Finance Officers

Other Internal and/or external contacts: All levels of IRC staff                                                                                

Job Requirements:

• Education: Master degree in Accounting, Finance or accredited certification (preferable)

• At least five years of financial management experience and experience of managing implementing partners finances.
• Demonstrated ability to prepare financial / accounting reports and reconciliation process.

Skills

• Computer Literacy (Excel, Word)
• Good English communication skills
• Analytical skill
• Management skill

Key Working Relationships:

Position Reports to: Finance Coordinator Position directly supervises: None

Job Requirements:

Education:

• Bachelor’s degree in Accounting, Business Administration Finance, Commerce or MBA, M.Com would be preferred

Work Experience:

• Minimum 03 years of relevant experience with NGOs, INGOs.

Demonstrated Skills and Competencies:

• Ability to handle multiple tasks
• Effective communication and negotiation skills.
• Willingness to travel to project sites.
• Team player.
• Ability to work under stress and pressure

Language Skills:

• Must be fluent in Urdu & English languages.

Others: 

The IRC Core Values and Commitments;

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
• IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.
• o  Level of interaction with children: Frequent direct contact with children
• IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.
• IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.

Women candidates and persons with disability are highly encouraged to apply